Note: The job is a remote job and is open to candidates in USA. The University of Pennsylvania is a world-renowned institution of higher education, research, and innovation. The Venue Production Manager plans, coordinates, and executes performances and events across Penn Live Arts and external venues, overseeing technical and logistical operations, staff, vendors, facilities coordination, and stakeholder communications.
Responsibilities
- Planning & Coordination: Advance performances & events with artists, clients, students or other stakeholders, coordinate all details with PLA operations team, manage vendors & 3rd party resources
- Staff Management & Scheduling: Place labor requests & assign staff schedules as event needs warrant, adjusting schedules if needs arise Staff Direction & Oversight: Provide on-site supervision for production staff & assistant managers, acting as the primary point of accountability for team performance, productivity, and adherence to operational standards
- Staff Direction & Oversight: Provide on-site supervision for production staff & assistant managers, acting as the primary point of accountability for team performance, productivity, and adherence to operational standards
- Communication & Stakeholder Management: Use designated channels & platforms to communicate all relevant event related & operations information to the internal PLA team, clients, students, & visiting artists
- Communication & Stakeholder Management: communicate all relevant operations info to the internal PLA team, clients, students, & visiting artists
- Facilities Liaison: Main point of contact for the facilities during assigned events, relay facilities issues to appropriate parties for resolution
- Administrative: Prepare, submit, and/or approve timesheets for event coverage, recap & reconcile expenses for budget tracking, manage venue & support space calendars, actively participate in operations team meetings
- Other duties and responsibilities as assigned
Skills
- Bachelor of Arts and 2 to 3 years of experience or equivalent combination of education and experience is required
- Experience working in a university, performing arts center, or multi-venue environment
- Working knowledge of Vectorworks, Lightwright, and QLab
- Experience with ETC Eos Family lighting consoles
- Proficiency in AV setup and operation
- Experience working within a matrix management structure
- Familiarity with budget tracking, cost estimation, and expense reconciliation in a performing arts context
- Knowledge of IATSE or other union labor agreements
Benefits
- Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits for employees and their families.
- Flexible spending accounts for eligible health care and dependent care expenses with pre-tax dollars.
- Tuition assistance for the employee, spouse, and dependent children at Penn; dependent children are also eligible for tuition assistance at other institutions.
- Basic, Matching, and Supplemental retirement plans with pre-tax or Roth savings options and investment options through TIAA and Vanguard.
- A substantial amount of time away from work during the course of the year.
- Long-term care insurance for faculty and staff and eligible family members; newly hired employees who apply do not have to provide proof of good health or undergo underwriting requirements, while eligible family members must provide proof of good health and are subject to underwriting.
- Wellness and work-life programs and resources supporting health, family, and work-life balance.
- Professional and personal development resources.
- Access to University resources, cultural and recreational activities, libraries, athletic facilities, arboretum, and art galleries; employees and their families can enjoy many activities for free.
- Discounts and special services, including free and discounted admission and memberships at Penn arts and cultural centers and museums, plus savings on other goods and services.
- Flexible work options involving non-traditional work hours, locations, and/or job structures.
- A forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, usable for closing costs or home improvements.
- Reimbursement for eligible employees’ qualified expenses related to the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in the household.
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