Note: The job is a remote job and is open to candidates in USA. Prime Visibility (Wpromote) is a digital marketing agency seeking an RFP Manager, Growth to serve as the operational backbone of its Growth team. The role owns end-to-end proposal development, coordinates cross-functional contributors, maintains proposal content and knowledge repositories, and improves processes, quality, and efficiency across competitive pursuits.
Responsibilities
- Owning the end-to-end development and execution of RFIs, RFPs, security questionnaires, procurement requests, and proposal submissions
- Building and managing proposal workplans, timelines, milestones, and review schedules to ensure deadlines are met
- Coordinating cross-functional contributors across Strategy, Media, Creative, Analytics, Technology, Finance, Legal, and Executive Leadership
- Partnering with Growth and Pitch Leadership to translate pursuit strategy into compelling, tailored proposal narratives
- Ensuring submissions are tailored to each client’s business, evaluation criteria, and procurement requirements
- Managing third-party consultant and procurement communications throughout the proposal process
- Developing, editing, customizing and assembling agency credentials, proposals, executive summaries, capability presentations, and supporting materials
- Maintaining exceptional editorial and quality standards while ensuring a consistent, premium WPxGS brand experience
- Partnering with subject matter experts to develop new proposal content, differentiators, and reusable messaging
- Owning and continuously improving the agency’s proposal content library, including credentials, case studies, staff and leadership profiles, service and capability information, certifications, awards, and partner information
- Serving as the primary steward of proposal knowledge within internal AI systems and content repositories
- Improving proposal efficiency through stronger organization, templates, and knowledge management
- Supporting Growth Leadership through all phases of the pitch lifecycle, from qualification through final presentation
- Coordinating production of presentation materials, printed assets, leave-behinds, and meeting logistics as needed
- Tracking proposal progress and communicating daily status updates, risks, dependencies, and upcoming milestones
- Driving accountability across contributors while ensuring senior leadership reviews occur at appropriate milestones
- Continuously improving proposal processes, templates, workflows, and governance to increase speed, quality, and consistency
- Establishing proposal management best practices across the Growth organization
- Helping onboard and train team members on proposal tools, processes, and standards
Skills
- 4-5+ years of experience in proposal management, new business, agency growth, marketing operations or related functions within advertising, media, marketing, or consulting
- Experience leading complex RFP/RFI responses within advertising, media, marketing, consulting, or technology organizations
- Demonstrated success supporting competitive proposal processes and cross-functional pursuit teams
- Outstanding written, editing, proofreading, and communication skills
- Strong project management skills with the ability to manage multiple high-priority deadlines simultaneously
- Exceptional organizational skills and attention to detail
- Experience building and maintaining knowledge management systems or content libraries
- Proficiency with Google Workspace, Salesforce, project management platforms, and collaborative work tools
- Thrive working in fast-paced, deadline-driven environments
- Editorial or technical writing background
- Experience supporting consultant-led procurement processes
- Experience with proposal automation or knowledge management platforms
- Familiarity with AI-powered content management and prompt libraries
- Experience within integrated media, creative, or digital marketing agencies
Benefits
- Remote-first culture
- Flexible schedules
- Unlimited PTO
- Extended Holiday break (Winter)
- Work from anywhere options
- 100% paid parental leave
- 401(k) matching
- Medical, Dental, Vision, Life, Pet Insurance
- Sponsored life insurance
- Short Term Disability insurance and additional voluntary insurance
- Annual Class Pass Credits
- Remote work in most states within the US, with some exclusions
- Office hubs in Los Angeles, Chicago, and New York, with learning and development opportunities, fun events, and space to work and collaborate in person
Company Overview