Note: The job is a remote job and is open to candidates in USA. Mackin Educational Resources is seeking an organized and detail-oriented Administrative Assistant to support its Collection Management team. The role provides administrative and project support, assists with school library collection evaluation, tracks children’s and young adult book award lists, and maintains data, records, and documentation.
Responsibilities
- Provide administrative and project support to the Collection Management team by tracking projects, information, and deadlines to meet day-to-day needs
- Communicate and collaborate with internal departments to gather, organize, and share information
- Assist with the evaluation and organization of school library collections
- Research, select, monitor, and maintain state and national children’s and young adult book award lists
- Maintain accurate information in Microsoft Office calendars, spreadsheets, and other documents
- Perform data entry and maintain accurate records and files and organize and maintain electronic and paper documentation
- Perform other related duties as assigned
Skills
- College degree or at least one year of experience in an administrative or office support role
- Previous experience providing administrative or operational support to a team
- Excellent written and verbal communication skills
- Strong organizational skills and exceptional attention to detail
- Ability to manage multiple priorities, tasks, and deadlines effectively
- Proficiency with Microsoft Office, including Outlook, Word, and Excel
- Ability to work independently while also contributing effectively as part of a team
- Strong follow-through and a commitment to accuracy
- Positive, helpful, and service-oriented approach to supporting colleagues and internal teams
- Previous experience in a library, education, publishing, or related environment helpful
Benefits
- Paid Time Off (PTO)
- 401(k) retirement plan with employer match
- Certain Paid Holidays include The Day After Thanksgiving, Christmas Eve, and one floating holiday.
- Remote work - Training onsite
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