Note: The job is a remote job and is open to candidates in USA. Ulteig is hiring a Proposal Developer to support Water & Environment pursuits within its Commercialization & Growth business unit. The role manages proposal and shortlist interview development, coordinating teams and producing persuasive, compliant written and visual materials to help win engineering and environmental work.
Responsibilities
- Independently manage assigned RFQ, RFP, and statement of qualifications responses from pursuit planning and kickoff through final submission and interview preparation. Support complex or strategically important pursuits in collaboration with a Lead Proposal Developer or Proposal leadership, as assigned
- Analyze solicitation requirements, evaluation criteria, and addenda. Develop compliance matrices, content outlines, schedules, and assignments that keep the team aligned with client requirements
- Facilitate pursuit strategy discussions (Blue Team) with Sales and technical leaders to identify client priorities, win themes, differentiators, and supporting evidence, then carry those messages through proposals and interviews
- Lead kickoff meetings, progress meetings, and Shipley color reviews. Prepare agendas and review materials, document decisions and action items, and track review comments through resolution
- Manage concurrent pursuits, monitor progress, follow up on commitments, and coordinate internal contributors and teaming partners to meet deadlines. Identify risks early, recommend solutions, and engage Proposal leadership when scope, resources, or competing priorities require a decision
- Research and write original proposal content, including cover letters, executive summaries, project descriptions, staff qualifications, and technical narratives developed with subject matter experts
- Interview technical staff to gather information, clarify project approaches, and translate complex engineering and environmental concepts into clear, persuasive content tailored to the client and evaluation criteria
- Perform substantive technical editing, copyediting, and proofreading. Strengthen organization, clarity, consistency, grammar, and messaging while coordinating technical validation with the appropriate subject matter experts
- Design and produce proposal layouts, interview presentations, and custom graphics, including process diagrams, organizational charts, schedules, and infographics, using Adobe Creative Cloud and Microsoft tools
- Manage document assembly, version control, and final production. Verify compliance, formatting, required forms, and submission instructions; coordinate approvals and complete electronic or printed submissions on time
- Manage the shortlist interview preparation process, including schedules, team assignments, presentation development, rehearsals, and final materials
- Facilitate interview planning and storyboard sessions, develop slides and supporting visuals, and lead rehearsals focused on clear messaging, transitions, timing, and anticipated questions. Engage a Lead Proposal Developer or Proposal leadership for advanced coaching and strategy support on complex or highly competitive interviews
- Facilitate post-pursuit debriefs, document lessons learned and available client feedback, and apply findings to future proposals and interviews
- Partner with the Proposal Content Specialist and technical staff to maintain accurate resumes, project profiles, reusable content, and templates. Archive final materials and follow content governance and brand standards
- Identify practical improvements to proposal workflows, templates, and tools; test new approaches and contribute to assigned improvement activities. Share lessons learned and useful examples with colleagues, and coordinate the transfer of relevant proposal commitments and information to project teams after award
Skills
- Associate's or bachelor's degree in communications, English, journalism, marketing, graphic design, technical communication, or a related field, or an equivalent combination of education and relevant experience
- At least three years of experience developing and managing proposals in the architecture, engineering, and construction industry or a related technical professional services environment, including independently leading proposal schedules, contributors, reviews, and submissions
- Demonstrated technical writing, technical editing, and proofreading experience, with the ability to develop original content from research and subject matter expert input
- Demonstrated graphic design and document production experience, including proposal layouts, presentation design, and graphics that explain technical information
- Proficiency in Adobe InDesign, Illustrator, and Acrobat, and strong proficiency in Microsoft Word and PowerPoint
- Working knowledge of Excel, Teams, and SharePoint
- Experience facilitating meetings, managing competing priorities, and influencing contributors without direct supervisory authority
- Ability to provide constructive feedback and resolve issues collaboratively
- Understanding of structured proposal development and color reviews, with the ability to apply Ulteig's Shipley process
- Demonstrates openness to innovation by embracing and applying evolving technology and AI tools to enhance workflows, solve problems, and drive continuous improvement
- Must have authorization to work permanently in the United States
- Experience supporting water and environmental engineering pursuits and public-sector qualifications-based selection processes
- Experience managing shortlist interview preparation, developing presentations, and coaching technical presenters
- Formal Shipley training or Association of Proposal Management Professionals certification
- Experience with CRM systems, proposal content libraries, or Bluebeam/Adobe
Benefits
- Flexible Workplace
- Employee Ownership
- Comprehensive Benefits Package
- Collaborative Environment
- Innovative Culture
- Employees may work remotely, hybrid or in office.
- Flexible working schedule
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