Note: The job is a remote job and is open to candidates in USA. System Innovation is a small business delivering solutions in digital engineering, systems engineering, STEM workforce development, and federal program management. The Program Coordinator manages the day-to-day execution of a U.S. Army DEVCOM-ARL HBCU/Minority-Serving-Institution STEM internship program, overseeing applications, participant selection, security documentation, stipend enrollment, onboarding, and laboratory coordination.
Responsibilities
- Receive, log, sort, and process student applications; verify eligibility (U.S. citizenship) before forwarding
- Match applicant research interests to participating DEVCOM-ARL laboratories and route applications to lab coordinators for review
- Coordinate participant selection notifications, acceptances, declinations, and start-date confirmations
- Collect and track security-processing documents (T1 package intake, DISS/JPAS entry support) and coordinate CAC processing with DEVCOM-ARL security officials
- Manage stipend enrollment and maintain accurate, current participant records in the program database (status current within two business days of any change)
- Maintain the lab-coordinator contact list and run the standardized outreach cadence (launch, T-30 selection, mid-summer check-in, closeout)
- Prepare and issue standardized intern onboarding packets within five business days of selection
- Conduct 30-day and 10-day pre-arrival check-in calls; escalate any risk to the Program Manager immediately
- Support outreach and recruitment activities to reach the Year-1 applicant target
- Lead System Innovation’s outreach efforts — representing the company to universities, students, and partners, and building the relationships that strengthen recruitment and program growth
Skills
- • Bachelor's degree in a related field, or equivalent program-coordination experience
- • 3+ years in federal program administration, student/participant program coordination, or similar
- • Experience with security-processing intake (DISS/JPAS) and handling of PII / Controlled Unclassified Information (CUI)
- • Strong organizational, communication, and multi-stakeholder coordination skills
- • Proficiency with Microsoft Office and database/application-tracking systems
- • Ability to obtain and hold a Secret clearance prior to starting on the contract; U.S. citizenship required
- • Experience supporting DoD-funded fellowship, internship, or STEM outreach programs
- • Familiarity with DEVCOM-ARL or similar research-laboratory environments
- • Experience coordinating participant travel, relocation, or events
Company Overview