Note: The job is a remote job and is open to candidates in USA. Cal Poly Partners is a university supporting research and scholarly activities through financial stewardship and compliance oversight. The Post-Award Contracts & Grant Analyst III manages the post-award administration of sponsored programs, ensuring compliance with regulations while providing financial oversight and guidance to faculty and project staff.
Responsibilities
- Independently manage a portfolio of sponsored awards from account setup through project closeout
- Ensure compliance with sponsor requirements and applicable federal, state, CSU, and institutional policies
- Review award documents and implement appropriate post-award financial and administrative processes
- Coordinate award modifications, rebudgeting, extensions, and other post-award actions
- Monitor project budgets and expenditures for allowability, accuracy, and compliance
- Prepare financial reports, sponsor invoices, reconciliations, and other required documentation
- Provide financial guidance to principal investigators and departmental staff
- Support management of complex awards, including subawards, industry agreements, clinical trials, and research centers
- Serve as a primary post-award resource for faculty, staff, and campus administrators
- Partner with internal offices to support effective award administration
- Develop and deliver training and educational workshops on post-award topics
- Contribute to continuous process improvement and outreach initiatives that strengthen research administration services
Skills
- Bachelor's degree or equivalent combination of education and experience
- Three years of progressively responsible experience in grants, contracts, financial administration, or research administration
- A related graduate degree may substitute for one year of experience
- Sponsored programs administration in a university or research environment
- Post-award financial management and reporting
- Administration of complex awards, including federal grants, industry-sponsored agreements, clinical trials, research centers, or international projects
- Preparing, issuing, and monitoring subawards or subcontracts
- Workday or comparable enterprise financial systems
- Interpreting sponsor regulations and federal grant requirements
- Financial reconciliation, invoicing, and compliance monitoring
- Sponsor financial reporting and federal payment systems, including Research.gov, Payment Management System (PMS), ASAP, Grants Online, or similar platforms
- Advanced Microsoft Excel and Microsoft Office proficiency
- Certified Research Administrator (CRA) credential
Benefits
- This position is eligible for hybrid or remote work. Full remote work may be considered for California residents only.
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