Note: The job is a remote job and is open to candidates in USA. aiLegal is an immigration law firm powered by AI technology that handles a wide range of immigration cases. The HR Generalist/Recruiter will manage full-cycle recruiting, HR administration, onboarding and offboarding, performance management coordination, policy enforcement, benefits coordination, SOP management, employee relations, and organizational support.
Responsibilities
- Manage full-cycle recruiting for legal and operational positions
- Coordinate job postings, candidate pipelines, interviews, mock days, background checks, and offer process
- Improve recruiting speed and hiring efficiency
- Maintain recruiting scorecards, interview processes, and candidate tracking systems
- Coordinate onboarding preparation for new hires
- Ensure hiring documentation and compliance requirements are completed timely
- Partner with managers to identify hiring priorities and staffing needs
- Monitor recruiting KPIs and provide weekly recruiting reports to leadership
- Manage employee onboarding and offboarding processes
- Administer HR policies, employee records, benefits coordination, attendance tracking, and employee documentation
- Coordinate with payroll, PEO, insurance brokers, and benefits vendors
- Ensure compliance with employment policies and operational procedures
- Maintain organized personnel records and HR documentation
- Support employee relations matters and documentation of performance or disciplinary issues
- Coordinate leave requests, employment verifications, and administrative HR support
- Coordinate performance review cycle and manager follow-through
- Track employee KPI compliance, attendance compliance, and review completion
- Assist leadership with performance improvement documentation and accountability processes
- Ensure managers complete required evaluations, feedback sessions, and corrective action processes timely
- Help maintain organizational accountability systems and reporting structures
- Escalate unresolved operational or operational issues appropriately
- Draft, organize, update, and maintain SOPs, policies, onboarding materials, and operational documentation
- Coordinate training initiatives and onboarding programs
- Help improve operational consistency across departments
- Monitor compliance with internal procedures and operational standards
- Ensure updated policies and SOPs are communicated and implemented effectively
- Support process improvement initiatives across the organization
Skills
- Bachelor's degree in Human Resource, Business Administration, or a related field
- 3+ years of experience in HR operations, recruiting, onboarding and offboarding
- Strong proficiency in Microsoft Office, Google Workspace, and project/task management systems
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities with consistent follow-through
- High level of documentation accuracy and administrative reliability
- Comfortable enforcing deadlines, policies, and operational expectations
- Ability to follow through on unresolved issues without constant supervision
- Strong sense of ownership and urgency
- Experience managing recruiting pipelines and interview coordination
- Ability to evaluate professionalism, responsiveness, and organizational fit
- Strong communication and scheduling coordination skills
- Strong written and verbal communication skills
- Ability to handle sensitive employee matters professionally and confidentially
- Comfortable communicating with attorneys, managers, staff, and external vendors
- Ability to improve workflows and operational consistency
- Comfortable working with task management systems, HR systems, and operational software
- Process-oriented mindset with strong administrative structure
- Ability to handle difficult conversations professionally
- Calm and emotionally stable under pressure
- Sound judgment when handling personnel or operational issues
- Experience in professional services, law firms, healthcare, consulting, or fast-paced operational environments preferred
- Experience with HR systems, payroll systems, and operational software preferred
- Experience working in KPI-driven or process-driven environments preferred
Benefits
- Health, dental, and retirement benefits
- Paid time-off and flexible work arrangements
- Growth opportunity in a scaling firm with national impact
- Performance-based bonus
Company Overview