Note: The job is a remote job and is open to candidates in USA. Airbnb is a hospitality and technology company with a distributed Privacy & Data Security team. The Finance Program Manager will own financial and resource operations, including budget reconciliation, headcount planning, contractor oversight, and vendor management, while supporting cross-functional privacy and data security initiatives.
Responsibilities
- Develop and maintain clear budget guidelines and approval frameworks for discretionary spending — including training, certifications, industry conferences, team events, and travel — ensuring every team member understands what requires pre-approval, what thresholds apply, and who the decision-maker is at each level
- Execute monthly budget reconciliation, tracking spend against the annual plan and reallocating funds to address emerging priorities — including mid-year regulatory events — and escalating to the Director or VP for approval as needed
- Lead headcount planning by analyzing workload data to determine the right mix of privacy operational staff and privacy attorneys as team needs evolve
- Oversee contractor selection, onboarding, and performance management to ensure effective resource utilization aligned with privacy and data security objectives
- Manage relationships and spend for industry memberships, outside counsel, and third-party privacy software — ensuring the company avoids redundant licenses and optimizes vendor value
- Regularly assess team structure, workload distribution, and budget allocation to maximize efficiency, ensuring the right skills and resources are in place for current and future priorities
- Partner with EX (HR) and Finance on headcount, compensation planning, and budget processes
- Serve as an embedded program manager for high-priority Privacy & Data Security initiatives as needed — stepping in to provide structure, accountability, and momentum on projects that cut across team workstreams or lack a dedicated owner
- Support the scoping, planning, and tracking of cross-functional projects where Privacy & Data Security is a key stakeholder — ensuring the team's commitments are realistic, well-documented, and delivered on time
- Maintain a working awareness of the team's full project portfolio so that operational decisions — headcount, budget reallocation, contractor engagement — are made with an accurate picture of what the team is carrying at any given time
- Partner with Program Management Office Leadership to flag dependencies, resource conflicts, or sequencing issues that could affect team-wide delivery
- Step into project lead capacity during periods of team transition, resource gaps, or elevated regulatory activity
Skills
- 4+ years of program or operations management experience, with demonstrated ownership of financial functions — ideally within a legal, privacy, compliance, or similarly complex organizational context
- Strong financial acumen: comfortable with budget reconciliation, headcount modeling, and vendor management at scale
- Proven ability to operate independently — you identify what needs to happen, build the plan, and drive it without requiring ongoing direction
- Excellent communication skills; able to write a crisp executive update and escalate the right things at the right time
- Comfortable operating with ambiguity and managing multiple workstreams simultaneously
- Collaborative by default — you build relationships across functions and know when to lead, when to partner, and when to follow
- Familiarity with privacy, data security, or legal team operations is a plus but not required
Benefits
- Medical, provided minimum eligibility hours are met
- Dental, provided minimum eligibility hours are met
- Vision, provided minimum eligibility hours are met
- 401K, provided minimum eligibility hours are met
Company Overview
Company H1B Sponsorship