Note: The job is a remote job and is open to candidates in USA. Kit is an independent, fully remote email marketing platform that helps creators grow audiences, build relationships, and sell digital products. The Finance Operations Contractor will manage accounts payable, invoice processing, credit card reconciliation, vendor administration, and month-end close support while maintaining accurate documentation and audit trails.
Responsibilities
- Process invoices end-to-end — intake, coding, routing for approval, and payment runs in Bill.com — accurately and on time
- Reconcile company credit card transactions (Brex) in QuickBooks Online and ensure accurate general ledger coding and expense classification
- Respond to payment inquiries timely from team members and vendors with clarity and patience
- Flag spend anomalies, miscodes, missing approvals, duplicate invoices, and unusual vendors — and escalate appropriately
- Support month-end close activities, including balance sheet reconciliation updates and resolving outstanding items
- Handle vendor setup, W-9 collection, and vendor file hygiene
- Maintain accurate documentation and a clean audit trail throughout
- Contribute to ad-hoc projects — spend analysis, process documentation, or lightweight automation work using AI-assisted tools — as directed by the Finance team
Skills
- • Accounts payable execution: invoice intake, coding, routing, and payment runs done accurately and on time
- • Proficiency with QuickBooks Online and at least one AP or spend management tool ([Bill.com](http://Bill.com), Brex, or similar)
- • Excel or Google Sheets for reconciliation, variance flagging, and basic spend analysis
- • Clear written communication, especially with teammates who don't speak finance
- • Familiarity with general ledger coding, expense classification, and W-9/vendor file hygiene
- • At least 2–3 years processing accounts payable or doing similar finance operations work
- • Handled corporate credit card programs or expense reconciliation in a previous role
- • Worked in a remote or distributed environment where async communication was the norm
- • You catch your own mistakes before anyone else does — accuracy matters to you personally, not just procedurally
- • You ask clarifying questions early instead of guessing, and you flag issues rather than let them sit
- • You manage your time well without being reminded — you know what's due, and you get it done
- • You communicate with kindness and patience, even when the person on the other end doesn't know what a W-9 is
- • You're curious about AI and automation, and you look for ways to work smarter without sacrificing accuracy
- This role requires residency in the continental United States
- • Used AI tools or accounting automation platforms to reduce manual work (nice to have)
- • Experience supporting month-end close activities (nice to have)
Benefits
- 100% remote work
Company Overview