Note: The job is a remote job and is open to candidates in USA. Vaniam Group is a people-first healthcare and scientific communications organization serving biopharmaceutical companies. The Contract Project Manager will oversee publication projects, coordinate project plans and stakeholder interactions, manage timelines and approvals, and ensure timely, cost-effective delivery of publication milestones.
Responsibilities
- Serve as a project point of contact for client teams
- Communicate client expectations to appropriate internal team members and with authors to drive reviews and approvals
- Create and maintain project timelines, with input from internal team members and clients
- Conduct regular project status meetings with internal core team, clients, extended teams, and external contractors to ensure effective communication of project timelines
- Coordinate the publication review and approval process for client review teams and external authors, using publication management tools (eg, DataVision)
- Track progress of publications against established timelines
- Communicate directly with authors to drive reviews and approvals
- Manage the submission of final publications (abstracts, manuscripts) to congresses and journals
- Liaise with internal core team and other internal team members to ensure project resourcing and that needs and milestones are met
- Create new project proposals/SOWs and budget estimates in collaboration with internal team members
- Assess project issues and identify solutions to meet productivity, quality, and client goals
- Other duties may be assigned to help drive deliverables within this role
Skills
- Bachelor's Degree in a Health Science or related field
- 2 years of work experience in an agency, the pharmaceutical industry, or a related scientific communications position
- Experience managing publications process flow in a healthcare communications agency or pharmaceutical environment
- Excellent problem-solving skills, including the ability to analyze information effectively, develop alternative solutions, and work well in group problem-solving solutions
- Drive to ensure the highest standards of quality control of client materials and, as appropriate, develop best practice protocols for project teams
- Ability to communicate clearly and work collaboratively in a dynamic, virtual environment
- Experience with publication management software (DataVision, PubStrat, PM Solutions, etc)
- Strong customer service focus with an ability to drive client requests while maintaining scope of work; desire to look for the above and beyond solutions
- Proficiency with the following computer programs and systems: MS Office (Word, Excel, PowerPoint, Outlook), Adobe, Zoom (or other similar systems), cloud-based file servers, calendars, messaging systems, and work management tools (eg, WorkFront) preferred
- Experience in oncology and/or hematology preferred
- Certification as a Medical Publication Professional (CMPP) is desirable
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