Note: The job is a remote job and is open to candidates in USA. The University of Arkansas for Medical Sciences is an education, research, and clinical organization focused on improving patient care and the lives of Arkansans. The Administrative Coordinator provides administrative and office support to the Department Administrator, faculty, and Administrative Services Manager, including purchasing, payroll, staffing, travel, project coordination, and departmental operations.
Responsibilities
- Provides administrative and office support to the Department Administrator, faculty, and Administrative Services Manager
- Coordinates departmental projects, tracks deadlines, and assists with meeting project goals
- Processes purchasing transactions, requisitions, invoices, and other departmental expenditures
- Coordinates employee travel arrangements, authorizations, reimbursements, and required documentation
- Assists with payroll and timekeeping activities, including reviewing records for accuracy and resolving discrepancies
- Supports staffing and onboarding activities, maintains personnel documentation, and coordinates administrative requirements
- Prepares reports, spreadsheets, correspondence, presentations, and other departmental materials
- Maintains departmental files, records, calendars, and databases in accordance with established procedures
- Schedules meetings, prepares agendas and materials, records minutes, and follows up on assigned action items
- Communicates professionally with faculty, staff, vendors, and internal and external stakeholders
- Monitors office supplies and equipment and coordinates ordering as needed
- Handles sensitive and confidential information with professionalism and discretion
- Prioritizes multiple assignments and completes tasks independently, accurately, and within established deadlines
- Performs other duties and special projects as assigned
Skills
- * Bachelor's degree plus two (2) years of experience in administrative coordination, project management, or project coordination; **OR** High school diploma or GED plus six (6) years of experience in administrative coordination, project management, or project coordination
- * Excellent computer skills, including proficiency in Microsoft Office
- * Ability to prepare accurate reports, spreadsheets, and professional correspondence
- * Strong written and verbal communication skills
- * Excellent organizational, time-management, and prioritization skills
- * Ability to work independently and complete assignments accurately and promptly
- * Ability to manage multiple projects and deadlines
- * Strong attention to detail and problem-solving skills
- * Ability to maintain professionalism and confidentiality
- Persons must have proof of legal authority to work in the United States on the first day of employment
- Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Talking
- Sitting, Standing, Walking
- Crouching, Grasping, Kneeling, Reaching
- * Experience using Workday
- * UAMS travel and purchasing experience
Benefits
- For benefits-eligible positions only: Medical, Dental and Vision plans available for qualifying staff and family
- For benefits-eligible positions only: Holiday, Vacation and Sick Leave
- For benefits-eligible positions only: Education discount for staff and dependents (undergraduate only)
- For benefits-eligible positions only: Up to 10% matched contribution from UAMS
- For benefits-eligible positions only: Basic Life Insurance up to $50,000
- For benefits-eligible positions only: Career Training and Educational Opportunities
- For benefits-eligible positions only: Merchant Discounts
- For benefits-eligible positions only: Concierge prescription delivery on the main campus when using UAMS pharmacy
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