Note: The job is a remote job and is open to candidates in USA. Carter Psychology Center is an expanding psychological practice seeking a professional and detail-oriented Remote Administrative Assistant to support its clinical practitioners, staff, clients, and administrative operations. The role manages administrative workflows, patient intake coordination, scheduling updates, digital communications, clinical records, reporting, and HIPAA-compliant data processing in a fully remote environment.
Responsibilities
- Oversee daily administrative workflows by monitoring intake queues, updating electronic patient charts, and managing incoming digital correspondence through secure remote channels
- Assist with client registration, verify completed intake and consent forms, and coordinate scheduling updates between patients and clinical staff
- Organize, index, and archive clinical files and administrative records in our central practice management system, ensuring complete data accuracy
- Compile weekly administrative metrics, update clinical activity logs, and assist management with general office project tasks
- Enforce strict adherence to HIPAA guidelines and institutional privacy standards while processing all client-related administrative data from a secure home office setting
Skills
- High School Diploma or equivalent required
- 2–4 years of experience in administrative support, medical office administration, or clerical operations
- High proficiency with Microsoft Office Suite (Word, Excel, Outlook) and cloud-based practice management platforms
- Experience working with Electronic Health Record (EHR/EMR) systems or patient management software
- Dedicated high-speed internet and a private home workspace suited for secure remote clinical administrative work
- Exceptional organizational and multi-tasking skills with high attention to detail
- Clear, professional written and verbal communication skills
- Strong commitment to patient privacy, data security, and ethical standards
- Associate's or Bachelor's degree
Benefits
- 100% remote position
- Digital onboarding
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