About opportunicore
opportunicore is a leading provider of integrated behavioral health services, dedicated to delivering compassionate, evidence‑based care to individuals and families across the Midwest. With a mission to empower communities through innovative mental health solutions, opportunicore combines cutting‑edge technology, collaborative clinical teams, and a supportive work environment to create lasting positive impact. Our Cincinnati office serves as a hub for client intake, data management, and interdisciplinary coordination, ensuring that every client receives personalized, high‑quality care.
Why Join opportunicore?
At opportunicore, you’ll become part of a dynamic, fast‑paced team that values curiosity, precision, and teamwork. We invest heavily in our people, offering professional development opportunities, competitive benefits, and a culture that celebrates both individual achievements and collective success. Whether you’re passionate about data integrity, enjoy supporting clinical operations, or thrive in a collaborative setting, opportunicore provides the platform to grow your career while making a tangible difference in the lives of those we serve.
Position Overview
The Administrative Data Entry Specialist will play a pivotal role in maintaining the accuracy and timeliness of client and treatment information within opportunicore’s secure database systems. This part‑time, 20‑hour‑per‑week position blends meticulous data entry with essential administrative support, ensuring that clinical staff have reliable information for billing, reporting, and client care. The ideal candidate is detail‑oriented, tech‑savvy, and comfortable interacting with a diverse range of stakeholders, from clinicians to external partners.
Key Responsibilities
- Data Entry & Validation: Accurately input client demographics, treatment details, and diagnostic codes into opportunicore’s electronic health record (EHR) system, adhering to privacy and security protocols.
- Batch Error Management: Review the Batch Error Handler daily, investigate discrepancies, and perform corrective actions to ensure data integrity before billing submission.
- Report Generation: Run routine and ad‑hoc reports for clinical, financial, and compliance purposes; analyze results and flag any anomalies for follow‑up.
- Clinical Transaction Support: Complete clinical transactions that fall outside the standard “Ready to Complete” workflow, ensuring seamless documentation.
- Diagnostic Documentation: Enter and update diagnosis documents, supporting clinicians in maintaining accurate treatment plans.
- Psychological Test Scoring: Perform computer‑based scoring of psychological assessments such as MMPI and CPI, and manage test inventory.
- System Testing & Feedback: Participate in testing of new or modified information system (IS) functions, providing feedback to the IT team.
- Data Resource Provision: Serve as a knowledgeable point of contact for clinical and support staff seeking data‑related assistance.
- Document Management: Ensure proper filing, storage, and archiving of all data entry documents in compliance with regulatory standards.
- Continuous Learning: Stay current with industry trends, software updates, and best practices related to data management and behavioral health documentation.
Essential Qualifications
- Associate’s degree in Business, Health Information Management, or a closely related field, or four years of hands‑on experience in data interpretation, retrieval, entry, and report writing from a database environment.
- Demonstrated proficiency working in a networked, multi‑user environment with strong troubleshooting abilities.
- Exceptional attention to detail with a proven track record of maintaining high data accuracy.
- Excellent verbal and written communication skills, capable of interacting professionally with clinicians, administrators, and external partners.
- Self‑motivated, independent, and able to manage time effectively while meeting strict deadlines.
- Valid driver’s license, clean driving record, and proof of personal auto insurance to satisfy opportunicore’s vehicle insurance requirements.
Preferred Qualifications & Experience
- Formal training or coursework in Computer Science, Health Informatics, or a related technical discipline.
- Prior experience within a healthcare or behavioral health setting, particularly with electronic health records and billing cycles.
- Familiarity with psychological testing instruments (e.g., MMPI, CPI) and associated scoring software.
- Experience providing training or mentorship to new staff members, demonstrating the ability to convey protocols clearly and efficiently.
- Certification in Medical Coding (CPC, CCS) or Health Information Management (RHIA) is a plus.
Core Skills & Competencies
- Technical Proficiency: Advanced knowledge of Microsoft Office Suite, especially Excel for data manipulation; experience with EHR platforms and database query tools.
- Analytical Thinking: Ability to identify patterns, troubleshoot data errors, and implement corrective measures swiftly.
- Organizational Skills: Strong ability to prioritize multiple tasks, maintain orderly records, and meet tight turnaround times.
- Interpersonal Skills: Collaborative mindset with a team‑player attitude; comfortable training peers and sharing knowledge.
- Compliance Awareness: Understanding of HIPAA regulations, data security standards, and industry best practices.
- Adaptability: Flexibility to adjust to evolving workflows, new software releases, and shifting priorities within a dynamic environment.
Career Growth & Development Opportunities
opportunicore is committed to fostering long‑term career pathways. As an Administrative Data Entry Specialist, you will have access to:
- Ongoing training programs covering advanced EHR functionalities, data analytics, and health informatics.
- Tuition reimbursement and support for professional certifications such as RHIA, CPC, or Certified Health Data Analyst (CHDA).
- Mentorship from senior clinical and IT staff, enabling you to broaden your skill set beyond data entry into areas like health information management and clinical operations.
- Opportunities to transition into full‑time roles in data analysis, quality improvement, or health information technology within opportunicore’s expanding network.
Work Environment & Culture at opportunicore
Our Cincinnati office embodies a supportive, inclusive, and collaborative atmosphere. Key cultural attributes include:
- Mission‑Driven Focus: Every team member contributes to a larger purpose—enhancing mental health outcomes for the community.
- Team Collaboration: Regular interdisciplinary meetings, case reviews, and knowledge‑sharing sessions promote a sense of belonging and collective problem‑solving.
- Flexibility: The part‑time schedule offers work‑life balance, with the possibility of remote support for certain administrative tasks.
- Recognition & Rewards: Employee‑of‑the‑month programs, referral bonuses, and performance‑based incentives celebrate achievements.
- Well‑Being Initiatives: Access to mental health resources, employee assistance programs, and wellness activities underscore our commitment to staff health.
Compensation, Perks & Benefits
opportunicore offers a competitive hourly wage commensurate with experience, along with a comprehensive benefits package that includes:
- Medical, dental, and vision insurance plans with employer contributions.
- Retirement savings plan featuring a company match.
- Generous paid time off, sick leave, and paid holidays.
- Professional development assistance, including tuition reimbursement and licensing fee coverage.
- Clinical supervision hours for staff interested in expanding their therapeutic expertise.
- Employee referral bonuses for successful hires.
- Opportunities to make a meaningful impact in the Cincinnati community through direct service support.
How to Apply
If you are a meticulous, tech‑savvy professional eager to contribute to a mission‑focused organization, we invite you to submit your application today. Join opportunicore’s Cincinnati team and play a vital role in delivering high‑quality behavioral health services while advancing your own career.
Apply now to become part of a forward‑thinking, compassionate workforce dedicated to transforming lives.
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