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About talentflow
talentflow is a dynamic staffing and workforce solutions leader that partners with thriving businesses across New England to deliver top‑tier talent and operational excellence. Our client in Bedford, NH, is a fast‑growing organization that relies on precision, reliability, and a collaborative spirit to stay ahead in a competitive market. As part of the talentflow network, you will join a community that values continuous improvement, employee empowerment, and a culture where every contribution matters.
Why This Role Matters
In today’s data‑driven world, accurate and timely information is the lifeblood of any successful operation. The Data Entry & Administrative Assistant position is the cornerstone of our client’s office efficiency. By ensuring invoices are processed flawlessly, documents are meticulously organized, and day‑to‑day administrative tasks run smoothly, you will directly influence the organization’s ability to serve its customers, meet financial targets, and maintain a reputation for excellence.
Key Responsibilities
- High‑Volume Data Entry: Accurately input invoice data, purchase orders, and related financial information into the company’s ERP system, maintaining a target accuracy rate of 99.9%.
- Document Scanning & Filing: Scan, label, and file both physical and electronic documents, creating a logical, searchable repository that complies with internal policies and industry regulations.
- File Management: Organize and maintain both physical and digital filing systems, ensuring that all records are up‑to‑date, properly indexed, and easily retrievable.
- Phone & Front‑Desk Support: Answer inbound calls, route inquiries to the appropriate departments, and deliver courteous, professional customer service to internal and external stakeholders.
- Office Logistics: Prepare mailings, manage office supply inventories, place orders for consumables, and coordinate with vendors to keep the workplace fully stocked and functional.
- Special Projects & Ad‑hoc Tasks: Assist with data‑cleanup initiatives, support audit preparations, and contribute to process‑improvement projects as directed by supervisors.
- Team Collaboration: Work closely with finance, operations, and senior administrative staff to ensure seamless information flow and timely completion of cross‑functional tasks.
Essential Qualifications
- Demonstrated proficiency with 10‑key numeric entry, achieving a minimum speed of 60 words per minute with high accuracy.
- Exceptional attention to detail, with a proven track record of error‑free data handling.
- Ability to work independently, prioritize multiple tasks, and meet tight deadlines without sacrificing quality.
- Strong organizational skills, including the ability to create and maintain logical filing structures.
- Excellent written and verbal communication abilities, enabling clear interaction with colleagues, vendors, and customers.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with basic database or ERP platforms.
- High school diploma or equivalent; an associate degree or relevant certification is a plus.
Preferred Qualifications & Experience
- Previous experience in a data entry, accounting, or administrative support role, especially within a fast‑paced office environment.
- Exposure to accounting software such as QuickBooks, Sage, or similar ERP systems.
- Knowledge of document management best practices, including OCR technology and electronic filing standards.
- Experience handling confidential information and adhering to data‑privacy regulations (e.g., GDPR, HIPAA).
- Demonstrated ability to suggest and implement process improvements that increase efficiency or reduce errors.
Core Skills & Competencies
- Technical Acumen: Comfortable navigating multiple software applications simultaneously and quickly learning new tools.
- Time Management: Skilled at allocating time across repetitive data entry tasks and variable administrative duties.
- Problem Solving: Ability to identify discrepancies, investigate root causes, and propose corrective actions.
- Customer Service Orientation: Friendly, patient, and professional when interacting with callers and visitors.
- Team Player Mentality: Willingness to support colleagues, share knowledge, and contribute to a positive workplace atmosphere.
- Adaptability: Flexibility to adjust to shifting priorities, new technologies, and evolving business needs.
Career Growth & Learning Opportunities
talentflow is committed to the professional development of every team member. In this role, you will have access to:
- Structured onboarding and mentorship from seasoned administrative professionals.
- On‑the‑job training in advanced data management, ERP navigation, and financial processing.
- Opportunities to cross‑train in related departments such as accounts payable, procurement, and office management.
- Eligibility for internal certifications and external courses (e.g., Microsoft Office Specialist, Certified Administrative Professional).
- A clear career pathway that can lead to senior administrative, office manager, or specialized finance support positions within talentflow’s extensive client network.
Work Environment & Culture at talentflow
Our client’s Bedford office offers a modern, well‑lit workspace designed to foster collaboration and focus. Key cultural attributes include:
- Supportive Atmosphere: Team members are encouraged to share ideas, ask questions, and seek assistance without hesitation.
- Recognition of Excellence: Regular acknowledgment of high‑performing employees through awards, spot bonuses, and public commendations.
- Work‑Life Balance: Flexible scheduling options and a respectful approach to personal time, ensuring you can recharge and stay productive.
- Community Engagement: Participation in local events, volunteer initiatives, and team‑building activities that strengthen ties to Bedford and the surrounding region.
- Safety & Well‑Being: Adherence to rigorous health and safety protocols, ergonomic workstations, and access to wellness resources.
Compensation, Perks & Benefits
While the base hourly rate is competitive at $20 per hour, talentflow also offers a comprehensive benefits package designed to support your financial security and personal well‑being:
- Eligibility for overtime pay in accordance with state and federal regulations.
- Health, dental, and vision insurance options with employer contributions.
- Retirement savings plan (401(k) or equivalent) with matching contributions.
- Paid time off (PTO) accrual, including vacation, sick leave, and holidays.
- Employee assistance program (EAP) for counseling, legal advice, and financial planning.
- Professional development stipend for courses, certifications, or conferences.
- Employee discount programs for local businesses, gym memberships, and more.
How to Apply
If you are a meticulous, self‑motivated professional who thrives in a fast‑moving office environment and is eager to make a tangible impact, we want to hear from you. To join talentflow’s network of high‑performing talent, please click the “Apply for the job now!” button below, submit your updated résumé, and include a brief cover letter highlighting your most relevant experience.
Join talentflow Today
At talentflow, we believe that every employee is a catalyst for success. By bringing your precision, dedication, and enthusiasm to our Bedford team, you will help shape a future where operational excellence is the norm and every stakeholder—customers, colleagues, and partners—benefits from your contributions. Take the next step in your career and become part of a forward‑thinking organization that invests in you.
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