Note: The job is a remote job and is open to candidates in USA. Moffitt Cancer Center is a National Cancer Institute-designated Comprehensive Cancer Center based in Florida, recognized for its commitment to cancer prevention and treatment. The Faculty Administrative Assistant role involves supporting leadership with various administrative tasks, managing schedules, and ensuring compliance with policies.
Responsibilities
- Supports leadership that may include Department Managers, Department Administrators and faculty members with moderately complex to complex administrative issues
- Manages schedules
- Arranges appointments and itineraries
- Coordinates meetings
- Travel
- Conference calls
- Prepares non-routine docs
- Reports
- Spreadsheets
- Develops advanced presentation materials
- Interpret and explain policies/procedures
- Collects, compiles and analyzes moderately complex data
- Facilitates department meetings
- Produces quality meeting minutes, if applicable
- Maintains Faculty/Physician CV up to date
- Produces invoices and submits expense reports within a timely manner
- Maintains agreements and disclosures for conferences, including Outside Professional Activity and other compliance-related requirements
- Manages the submission of leave requests and maintains accurate records of time off (FTA, FTO, MTO) in accordance with leave policies
- Coordinates pager and attending coverage requests/modifications and may ensures proper cancellation of clinics
- May provides assistance and coordination with the preparation of tumor boards
Skills
- Supports leadership that may include Department Managers, Department Administrators and faculty members with moderately complex to complex administrative issues
- Manages schedules, arranges appointments and itineraries
- Coordinates meetings, travel, conference calls
- Prepares non-routine documents, reports, spreadsheets
- Develops advanced presentation materials
- Interprets and explains policies/procedures
- Collects, compiles and analyzes moderately complex data
- Facilitates department meetings and produces quality meeting minutes, if applicable
- Maintains Faculty/Physician CV up to date
- Produces invoices and submits expense reports within a timely manner
- Maintains agreements and disclosures for conferences, including Outside Professional Activity and other compliance-related requirements
- Manages the submission of leave requests and maintains accurate records of time off (FTA, FTO, MTO) in accordance with leave policies
- Coordinates pager and attending coverage requests/modifications and ensures proper cancellation of clinics
- Provides assistance and coordination with the preparation of tumor boards
Company Overview
Company H1B Sponsorship