Note: The job is a remote job and is open to candidates in USA. Genesis10 is a staffing and recruiting services company. They are seeking a Talent Acquisition Administrative Coordinator to provide advanced administrative and coordination support for recruiting operations, including interview scheduling, pre-employment processes, offer preparation, tracking, and candidate and stakeholder communication.
Responsibilities
- Provide advanced administrative and coordination support to the Talent Acquisition team, including recruiters and leadership including the creation of requisitions
- Coordinate background screening, drug testing, and pre-employment testing, ensuring compliance and accurate results verification
- Manage interview scheduling and candidate travel arrangements using Concur
- Maintain and update recruiting content on shared Talent Acquisition SharePoint site
- Manage internal and external recruiting mailboxes with professionalism and sound judgment
- Partner with recruiters to prepare, proof, and distribute employment offer letters
- Process invoices, coordinate travel, and support day-to-day administrative needs for Recruiting leadership
- Maintain strict confidentiality and proactively identify process improvements
- As needed, coordinate interviews across multiple time zones, including phone, virtual, and in-person meetings
- Serve as the primary point of contact for candidates and stakeholders on pre-employment processes, providing timely updates and maintaining professional communication
- Update and maintain pre-employment tracking in Empower to ensure data accuracy and compliance
- Assist Hiring Managers with any pre-boarding questions and provide the necessary information for equipment ordering and HM pre-onboarding tasks
Skills
- High school diploma or GED required
- Minimum of 3+ years of relevant work experience in an administrative or coordinator role
- Strong written and verbal communication skills
- Proficiency in Microsoft Word, Excel, and PowerPoint
- Experience handling confidential information in a fast-paced environment
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- Excellent interpersonal, teamwork, and customer service skills
- Only candidates available and ready to work directly as Genesis10 employees will be considered for this position
- Experience with SharePoint content maintenance
- Knowledge of recruiting processes or Applicant Tracking Systems; Oracle Recruiting Cloud preferred
- Oracle HCM Experience is preferred
Benefits
- Access to hundreds of clients, most who have been working with Genesis10 for 5-20+ years
- The opportunity to have a career-home in Genesis10; many of our consultants have been working exclusively with Genesis10 for years
- Access to an experienced, caring recruiting team (more than 7 years of experience, on average)
- Behavioral Health Platform
- Medical, Dental, Vision
- Health Savings Account
- Voluntary Hospital Indemnity (Critical Illness & Accident)
- Voluntary Term Life Insurance
- 401K
- Sick Pay (for applicable states/municipalities)
- Commuter Benefits (Dallas, NYC, SF, and Illinois)
Company Overview