Note: The job is a remote job and is open to candidates in USA. The company is seeking an experienced Administrative Coordinator to support its Talent Acquisition team and recruiting operations. The role coordinates pre-employment processes, interviews, candidate communications, recruiting administration, and compliance activities while supporting recruiters, leadership, and hiring managers.
Responsibilities
- Provide advanced administrative and coordination support to the Talent Acquisition team, including recruiters and leadership including the creation of requisitions
- Coordinate background screening, drug testing, and pre-employment testing, ensuring compliance and accurate results verification
- Manage interview scheduling and candidate travel arrangements using Concur
- Maintain and update recruiting content on shared Talent Acquisition SharePoint site
- Manage internal and external recruiting mailboxes with professionalism and sound judgment
- Partner with recruiters to prepare, proof, and distribute employment offer letters
- Process invoices, coordinate travel, and support day-to-day administrative needs for Recruiting leadership
- Maintain strict confidentiality and proactively identify process improvements
- As needed, coordinate interviews across multiple time zones, including phone, virtual, and in-person meetings
- Serve as the primary point of contact for candidates and stakeholders on pre-employment processes, providing timely updates and maintaining professional communication
- Update and maintain pre-employment tracking in Empower to ensure data accuracy and compliance
- Assist Hiring Managers with any pre-boarding questions and provide the necessary information for equipment ordering and HM pre-onboarding tasks
Skills
- High school diploma or GED required
- Minimum of 3 years of relevant work experience in an administrative or coordinator role
- Strong written and verbal communication skills
- Proficiency in Microsoft Word, Excel, and PowerPoint
- Experience handling confidential information in a fast-paced environment
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- Excellent interpersonal, teamwork, and customer service skills
- Experience with SharePoint content maintenance
- Knowledge of recruiting processes or Applicant Tracking Systems; Oracle Recruiting Cloud preferred
Benefits
- Remote/virtual position; however, the remote location cannot be in California, Colorado, Illinois, Kentucky, Massachusetts, Montana, Nebraska, New York, Oregon, or Washington.
Company Overview