Note: The job is a remote job and is open to candidates in USA. Vallen is an industry leader in delivering flexible supply chain solutions. The Sr. Accounts Payable Analyst serves as a subject matter expert for complex accounts payable processes, resolving aged invoices, managing vendor prepayments, performing reconciliations, and partnering with internal and external stakeholders to improve processes and ensure compliance.
Responsibilities
- Serve as the subject matter expert for the review and resolution of aged vendor invoices, debits, and credits within SXe and AS400 systems
- Partner with vendors, buyers, and internal stakeholders to resolve invoice discrepancies, prevent payment delays, and obtain refund checks or credit memos related to overpayments
- Manage and process vendor prepayment requests for U.S. and Mexico operations, ensuring compliance with company policies, approval requirements, and payment schedules
- Analyze credit research queues and daily reporting to identify high-value, aged, or complex items requiring prioritization and resolution
- Collaborate with U.S. Accounts Payable and COE leadership to establish research priorities and improve credit processing efficiency
- Oversee returned material (RM) research and tracking activities, ensuring timely resolution and adherence to established service level agreements (SLAs)
- Review and action the weekly override report, investigating invoices with order/cost discrepancies and ensuring appropriate resolution and documentation
- Perform monthly reconciliation of the miscellaneous Accounts Payable account, identifying and resolving outstanding items in a timely manner
- Partner with AP leadership on process improvement projects, system enhancements, and operational initiatives designed to increase efficiency, accuracy, and scalability
- Assist in documenting procedures, training team members, and sharing best practices to enhance departmental performance
- Perform other duties and special projects as assigned
Skills
- Bachelor's degree in accounting, Finance, Business Administration or equivalent experience
- 5-7 years of Accounts Payable, accounting, or financial operations experience, including research, reconciliation, and exception management activities required
- Advanced analytical and problem-solving skills with the ability to identify root causes and drive resolution
- Strong proficiency in Microsoft Excel, including data analysis, reporting, and reconciliation functions
- Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Strong attention to detail and commitment to accuracy
- Excellent verbal and written communication skills, with the ability to effectively collaborate with all levels of management, cross-functional teams, and external vendors
- Proven ability to identify process improvement opportunities and implement effective solutions
- Experience with SXe, AS400, or similar ERP/accounting systems preferred
Benefits
- Medical, Dental, and Vision Insurance
- Medical, Dental, and Vision Insurance for Single, Employee + Spouse or Children, and Family Coverage
- 401(k) with discretionary company match of $0.50 on the $1.00 up to 6% of pay (U.S. positions only)
- Employer-paid Basic Life Insurance for Employee, Spouse, and Dependents
- Employer-paid Short-Term and Long-Term Disability Benefits and Parental Leave
- Health Care and Dependent Care Flexible Spending Accounts
- Paid Time Off (Vacation and Sick Days): 80–160 hours of vacation time based on seniority, accrued monthly and prorated from date of hire. 40–56 hours of sick time per year based on seniority and advanced upon hire.
- Paid Time Off (Holidays): 8 scheduled holidays plus 2 floating holidays
- Employee Assistance Program
- Employee Resource Groups for networking and team building
- Tuition Reimbursement Program
- Employee Referral Program
- Safety shoe and safety glasses reimbursement (based on position)
- Employee discounts through BenefitHub
- Advancement opportunities
Company Overview