Note: The job is a remote job and is open to candidates in USA. Kelly Science, Engineering, Technology & Telecom is hiring a Site Financial Analyst to support financial operations for clinical research sites. The role manages site contracts and budgets, revenue recognition, invoicing, accounts receivable, pass-through expenses, investigator payments, reconciliations, reporting, and audit support.
Responsibilities
- Contracts: To be aware of all financial Contract Terms for assigned Studies including MSA, Work Orders, Clinical Trial Agreements, and Amendments
- Understand the contract financial impact for each study
- Development and negotiation of Site client budgets for each study under the guidance of the Senior Site Financial Analyst
- Participate in hand-off meetings for all new awards
- Review the budget and cost according to contractual terms in the CTMS system. Ensure any contract amendments are properly updated
- Complete final reconciliation when Site is complete
- Revenue Recognition & Invoicing: Support FMS department on all needs related to financial matters including revenue recognition and timely, accurate Site client invoicing, Pass-through Expenses, and Investigator Payments
- Responsible for managing complex Sites
- Responsible for preparing timely and accurate invoicing
- Responsible for revenue recognition including identifying monthly journal entries needed to be entered into General Ledger
- Review or audit Site progress to verify billed revenue accuracy
- Account Receivable: Responsible for management and accuracy of Site related accounts receivable
- Assist with Site Accounts Receivable to ensure timely payments by customers. Track payment terms and invoiceable items
- Assist with identifying and posting monthly cash applications
- Perform customer/Site account reconciliations as needed. Make any necessary adjustments to the General Ledger and CTMS
- Resolve invoicing issues with internal and external customers
- Assure Customer Billing or A/R files are organized and adequate for audit purposes
- Monthly Site Review Meetings: Prepare for and attend all monthly Site review teleconferences for the assigned Sites studies or as requested
- Prepare all needed reports and financial data
- Review the FMS reports for financial accuracy and any changes that affect the financial aspects of the Site
- Review Aging invoices for assigned Sites, develop recommended actions for issues, and work with the Site Financial Analyst I to ensure the issues are resolved
- Review Unbilled balances for assigned Sites, develop recommended actions for issues, and work with the Site Financial Analyst I to ensure the issues are resolved
- Take ownership of tasks with limited supervision
- Assists other analysts on the team to help resolve issues
- Pass-Through Expenses (PT) and Direct Costs: Assist as needed in the direct labor expense distribution to Sites and any other direct expense allocations, as necessary
- Track patient stipends issued by study. Ensure stipends are allocated to the Sites and are invoiced to the customer properly
- Reconcile Pass Through Revenue accounts with its corresponding expense account for Patient Stipends, Investigator/Site Payments, and Pass-Through expenses
- Track actual PT costs against budgeted costs. Verify accuracy and compliance to contract for all PT costs
- Learn and utilize CTMS system for reporting, tracking, and generating sponsor and investigator/site payments
- Learn and utilize NetSuite for invoicing and reporting
- Assist in Finance/Accounting Department on an ad-hoc basis in particular during month end accounting close process
- Make recommendations and implement same for improvements to all processes and systems as is needed
- Maintain confidentiality of company information as appropriate
- Provide requested information as needed for internal and external audit requests
- Provide reports as requested by Finance Executives, Directors, and Managers
Skills
- • Bachelors in science – Accounting, Finance or Business or equivalent experience
- • Knowledge of Site or job cost systems or reporting, company or departmental accounting, reconciliations, reimbursable tracking, budgeting, and analysis
- • Detail oriented in a fast-paced environment
- • Works well with team
- • Organized, workload management
- • Timeline/deadline tracking
- • Excellent written and verbal communication skills
- • Proficient in Microsoft Word, Excel, and Outlook
- • Experience as Site Accountant with clinical research experience preferred
- • Knowledge of general accounting processes a plus
- • CTMS (Clinical Trail Management System) experience a plus
- • NetSuite experience a plus
Company Overview