Note: The job is a remote job and is open to candidates in USA. Ulteig is an engineering and infrastructure solutions organization serving critical infrastructure sectors, including Water and Environment. The Project Coordinator supports day-to-day project execution through project administration, documentation management, scheduling, cost planning, risk tracking, and team coordination.
Responsibilities
- Manage project setup, maintenance, and closeout. Provide administrative support for contract management, including reviewing and tracking contract deliverables
- Facilitate communication within project teams to ensure smooth project operations
- Assist Project Managers and technical staff with general responsibilities and tasks as delegated
- Prepare and distribute project documentation, including meeting minutes, status reports, and presentations
- Maintain organized records of project documents, ensuring all stakeholders have access to the latest information
- Assist Project Managers with monthly invoicing and progress reporting
- Support the administration of project contracts, subcontracts, and amendments
- Support the project team by coordinating meetings, workshops, and other project-related activities
- Effectively initiate and implement process changes as necessary
- Support the project manager in the preparation and management of project schedules, budgets, and financial reports
- Proactively identify trends and potential project issues regarding resource planning, schedule, scope, and budget and work with the Project Team to support a risk management strategy
- Maintain project schedule and budget updates throughout the lifecycle of the project
- Identify and track potential project risks to support the Project Manager in risk management
- Proactively identify work assignments that need to be completed
- Build relationships with the Project Team to foster communication and trust
- Adhere to Ulteig governance policies and procedures for project success
Skills
- Bachelor's degree in Business Administration, Project Management, Engineering, Environmental Science, Natural Resources, or equivalent experience
- 1 year of experience in project administration or a related role, preferably working on engineering or planning projects
- Proficiency in Microsoft Office applications and project management software (e.g., MS Project)
- Basic understanding of project management and project controls
- Strong analytical and problem-solving skills
- Must have authorization to work permanently in the U.S
- Microsoft Dynamics (Finance & Operations) experience is a plus
- Demonstrates openness to innovation by embracing and applying evolving technology and AI tools to enhance workflows, solve problems, and drive continuous improvement
Benefits
- Flexible Workplace
- Employee Ownership
- Comprehensive Benefits Package
- Collaborative Environment
- Innovative Culture
- Employees may work remotely, in a hybrid model, or in the office.
- A flexible working schedule
Company Overview