Note: The job is a remote job and is open to candidates in USA. Earth Species Project (ESP) is a non-profit using frontier AI to decode animal communication. They are seeking a detail-oriented, mission-driven Senior Accountant to manage day-to-day accounting operations, ensuring timely and accurate financial reporting and compliance with standards and policies.
Responsibilities
- Maintain the general ledger and accounting records in QuickBooks Online
- Record and review journal entries, accruals, prepaids, and other adjustments
- Perform monthly bank, investment, and balance sheet account reconciliations
- Complete monthly and year-end closing processes
- Ensure financial records are maintained in accordance with GAAP and nonprofit accounting standards
- Prepare monthly financial statements and supporting schedules
- Process vendor invoices and payment requests through BILL or similar software
- Maintain vendor files, including W-9 documentation
- Coordinate payment runs and electronic disbursements
- Monitor cash balances and assist with cash flow planning
- Prepare bank deposits and record receipts
- Support maintenance of banking relationships and online banking activities
- Review expense coding and supporting documentation
- Follow up with employees regarding missing receipts or coding issues
- Reconcile monthly credit card activity and import transactions into the accounting system
- Maintain records for restricted grants and contributions
- Track grant revenues and expenditures by funding source within the general ledger
- Support program staff with grant budget monitoring and reporting needs
- Prepare and record payroll journal entries
- Reconcile payroll-related accounts and benefit deductions
- Serve as the primary liaison with GMBA, ESP’s French accounting and HR services provider, for ongoing coordination and data exchange
- Reconcile ESP France transactions and accounts against records maintained by GMBA
- Consolidate ESP France financial results into the organization’s US-based books and reporting, including multi-currency (EUR/USD) translation
- Prepare monthly financial reporting packages for management
- Develop budget-to-actual and grant spending reports
- Support preparation of board and finance committee financial materials
- Analyze variances and prepare explanations for management review
- Prepare audit schedules and supporting documentation and coordinate requests from external auditors
- Reconcile accounts and prepare year-end workpapers
- Gather information for Form 990 and other regulatory filing support
- Prepare and submit Form 1099s
- Assist leadership and outsourced CFO advisors with annual budget development
- Support preparation of forecasts and financial analyses, including financial and strategic scenario analysis
- Gather financial information needed for strategic planning discussions
- Maintain budget worksheets and monitoring reports
- Support implementation of technology and automation initiatives
- Maintain accurate accounting records and organizational filing systems
Skills
- Bachelor's degree in Accounting, Finance, or related field; or equivalent experience
- 2–5 years of progressive accounting experience
- Proficiency with QuickBooks Online or comparable accounting software
- Experience with BILL, Ramp or similar cloud-based finance applications
- Strong Excel skills
- Understanding of U.S. GAAP and nonprofit financial reporting
- Strong attention to detail and organizational skills, with the ability to manage multiple priorities and deadlines
- Excellent analytical and problem-solving abilities
- Strong written and verbal communication skills
- Ability to work independently while collaborating effectively with leadership and external advisors
- Nonprofit accounting experience
- Experience with nonprofit revenue recognition
- Experience with multi-entity and/or multi-currency accounting and consolidation
Benefits
- Medical insurance, dental insurance, and vision insurance – ESP covers 100% of the premium
- 401k plan with match
- 2,000 USD home office stipend
- Unlimited paid time off, with a recommended minimum of three weeks per year
- Flexible working hours
- Regular team retreats around the world
Company Overview