Note: The job is a remote job and is open to candidates in USA. Griting AI's customer, a global transportation company, is seeking a professional, friendly, and dependable Reception & Administrative Coordinator to serve as the first point of contact for visitors, customers, suppliers, candidates, logistics providers, and employees. The role is responsible for reception operations, administrative support, meeting logistics, visitor coordination, and communication with office vendors and service providers.
Responsibilities
- Welcome visitors and provide a professional first impression
- Register guests and follow building-access and security procedures
- Answer and route calls, emails, and general inquiries
- Receive and distribute mail, packages, documents, samples, and deliveries
- Notify employees when visitors, suppliers, candidates, or service providers arrive
- Maintain reception, meeting rooms, visitor logs, and office contact lists
- Assist with conference-room preparation, refreshments, catering, and meeting logistics
- Support customer visits, supplier meetings, and interview candidates
- Assist with printing, scanning, filing, data entry, and basic document preparation
- Coordinate with delivery personnel, building management, maintenance providers, and office vendors
Skills
- Associate or Bachelor's degree required
- Recent graduates are welcome to apply
- Strong written and verbal communication skills
- Professional presence, reliability, punctuality, and attention to detail
- Basic proficiency with Microsoft Office, Google Workspace, email, and calendar systems
- Comfort learning visitormanagement, office, scheduling, and document systems is expected
- Candidates must be legally authorized to work in the United States
- Degrees in Business Administration, Communications, Hospitality, International Trade, English, Marketing, or a related field are preferred but not required
- Previous front-desk, administrative, customer-service, retail, hospitality, or internship experience is preferred but not required
- Mandarin-English bilingual ability is a plus
- Familiarity with AI productivity tools is a plus but not required
Benefits
- Eligible employees may be considered for an annual performance-based bonus based on individual and company performance. Bonus eligibility, amount, and payment are subject to the applicable company bonus plan and are not guaranteed.
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