Note: The job is a remote job and is open to candidates in USA. Petauri is a global healthcare consulting and solutions organization focused on improving patient outcomes by accelerating access to life-changing healthcare innovations. The Project Coordinator supports client engagements and internal initiatives through project intake, scheduling, documentation, onboarding, status tracking, and cross-functional coordination, while administering and standardizing Wrike for the Contracting & Analytics team.
Responsibilities
- Provide project coordination and administrative support across Contracting & Analytics client engagements and internal initiatives
- Coordinate project intake by documenting requests, gathering required information, and supporting the assignment and prioritization of work
- Create and maintain project records, task lists, schedules, milestones, and supporting documentation in Wrike
- Track project activities, deadlines, dependencies, and deliverables, following up with assigned team members to support timely completion
- Support new-client onboarding and project kickoffs by coordinating meetings, preparing materials, documenting requirements, and maintaining implementation timelines
- Assist Client Success Managers and team leadership with routine client communications, project updates, scheduling, and follow-up activities
- Serve as a day-to-day coordination contact for designated client and internal requests, routing questions to the appropriate subject matter expert or leader when needed
- Prepare meeting agendas, capture notes and decisions, document action items, and distribute clear follow-up communications
- Support recurring project status meetings by updating project information and compiling progress, risks, dependencies, and outstanding decisions
- Maintain accurate and current project documentation, client records, status reports, and operational files
- Support coordination across Contracting & Analytics, Client Relations, Capsule, Drug Launch, Policy & Strategy, and other internal teams
- Serve as the primary administrator and champion Wrike for the Contracting & Analytics team, driving adoption, standardization, and continuous improvement
- Assist with the day-to-day administration of Wrike for the Contracting & Analytics team, including project setup, task maintenance, workflow consistency, dashboards, and routine reporting
- Help team members follow established Wrike practices and provide basic guidance related to project setup, task updates, and documentation expectations
- Monitor project records for overdue tasks, missing information, unresolved dependencies, or potential delivery concerns and escalate issues to the appropriate project owner
- Compile project status, workload, and capacity information to support leadership’s forecasting, resource planning, and prioritization discussions
- Support the development and maintenance of project templates, standard operating procedures, checklists, and other tools that promote consistent execution
- Identify opportunities to improve coordination, documentation, project visibility, and administrative efficiency
- Maintain a working understanding of Contracting & Analytics services, client commitments, and internal processes to support accurate project coordination
- Participate in professional development related to project management, client service, pharmaceutical market access, and Medicaid
Skills
- Bachelor's degree in related field, or 3+ years' experience managing simultaneous projects/clients in complex environments
- Proficient in Microsoft Office and Microsoft Excel
- Project Management Software (i.e. Wrike) experience is preferred
- Knowledge regarding the pharmaceutical industry is preferred
- Medicaid experience is preferred
Benefits
- Remote work arrangement
- Participate in professional development related to project management, client service, pharmaceutical market access, and Medicaid.
- Developmental pathway into a Client Success Manager role as the Project Coordinator demonstrates increasing proficiency, sound judgement, and the ability to independently manage client engagements.
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