Note: The job is a remote job and is open to candidates in USA. Beth Israel Lahey Health is a healthcare organization seeking a Program Administrator to support its Community Benefits and Community Relations and Community Division functions. The role coordinates regulatory compliance, data management, event and meeting logistics, budgeting, contracts, communications, community engagement, and project management for the CHNA/Implementation Strategy process.
Responsibilities
- Manage event and meeting logistics including minutes, attendance, agendas, AV, materials, location, food, processing reimbursements/stipends, etc., speakers, travel arrangements, publicity, communication, etc. for all community engagement activities ensuring a well-documented, well-organized, widely publicized transparent process
- Prepare and update documents relating to the Community Benefits and Community Relations and community investment activities, including grant agreements and vendor contracts. Assist with data capture, entry, tracking and trending for all sponsorships, grants and contracts. Assist with communication including maintaining and updating leadership updates, quarterly e-newsletters, and work with Marketing and Communications to update Community Benefits web-pages
- Support the annual regulatory reporting process; oversee and confirm accuracy and completeness of data collection and data entry from internal and external program partners using Community Benefits Database, and support the drafting and finalization of the Attorney General, PILOT, and Schedule H reports
- Develop, organize and implement administrative processes and systems to ensure the smooth flow of engagement and operations (e.g. maintenance of Teams channel and shared drive, utilizing Workday)
- Support core Community Benefits and Community Relations department functions, such as the CHNA/Implementation Strategy process, the Community Benefits Database, Community Benefits website updates, team meetings, tracking sponsorships, etc
- Serve as the administrative resource and liaison for the Community Benefits and Community Relations Department and community investment initiatives, interacting with all levels of personnel, both internal and external
- Support program budget creation, monitoring and reconciliation of accounts; enter and reconcile invoices ensuring prompt payment and data entry and reconciliation to the Community Benefits Database on a weekly basis
- Work with internal and external stakeholders to coordinate and ensure the smooth functioning of the Community Benefits and Community Relations department activities and deliverables
- Organize and maintain schedule of CBAC, Allocation Committee, grantee, evaluator, and other meetings, appointments and events, creating meeting minutes/summaries, as assigned
- Independently research and follow through on a variety of information requests and assist with problem resolution
Skills
- Bachelor's degree required
- 3-5 years' related work experience required
- 3 or more years of progressively responsible experience in business, non-profit, research or health administration
- Initial orientation period (estimated to be six months) is full-time on-site at BILH hospitals and/or System Center (Charlestown, MA). After orientation period, position will be hybrid estimated one to two days remote/three to four days on-site at BILH hospitals, BILH System Center, and/or out in the community. Evening and weekend hours may apply
Benefits
- After orientation period, the position will be hybrid estimated with 3-4 days on-site at assigned BILH hospitals, in the community and at BILH City Center (1 day). 1-2 days per week will be remote.
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