Note: The job is a remote job and is open to candidates in USA. Broadpin, a consulting company specializing in Oracle ERP, Oracle Cloud, and industry-specific solutions, helps organizations navigate digital transformation and optimize operations. The PMO Analyst / Project Manager Assistant supports the PMO and Project Managers with project planning, coordination, governance, reporting, documentation, risk and issue management, financial tracking, and stakeholder communication.
Responsibilities
- Support Project Managers with day-to-day project planning, coordination, and administration
- Maintain project plans, schedules, milestones, deliverables, and action trackers
- Track project progress against agreed timelines and highlight delays or dependencies
- Coordinate project meetings, prepare agendas, capture minutes, and follow up on action items
- Maintain organized project documentation and ensure records are current and accessible
- Assist with project initiation, planning, execution, monitoring, and closure activities
- Support the implementation and maintenance of PMO governance processes, standards, and templates
- Collect and consolidate project status information from Project Managers and workstream leads
- Prepare weekly and monthly project status reports, dashboards, and executive updates
- Monitor project KPIs, milestones, risks, issues, dependencies, and decisions
- Help ensure projects comply with established PMO methodologies and reporting requirements
- Maintain portfolio-level trackers and support portfolio reporting
- Maintain RAID logs covering risks, assumptions, issues, and dependencies
- Follow up with owners to ensure risks and issues are reviewed and updated regularly
- Escalate overdue actions and significant project concerns to the appropriate Project Manager or PMO lead
- Maintain change request logs and support the project change-control process
- Track key project decisions and approvals
- Assist with tracking project budgets, forecasts, actual expenditures, and variances
- Support purchase order, invoice, and project cost tracking where required
- Maintain resource plans and support capacity/resource allocation reporting
- Work with Project Managers and Finance teams to reconcile project financial information
- Coordinate communication among Project Managers, business teams, technical teams, vendors, and other stakeholders
- Follow up on outstanding actions, deliverables, approvals, and decisions
- Assist with preparing presentations and materials for project governance meetings, steering committees, and leadership reviews
- Support onboarding of project team members and distribution of relevant project information
Skills
- Strong organizational and time-management skills
- Excellent attention to detail and ability to maintain accurate project records
- Strong written and verbal communication skills
- Ability to manage multiple priorities and deadlines simultaneously
- Good analytical and problem-solving abilities
- Understanding of project management principles, governance, and the project lifecycle
- Ability to identify and escalate risks, issues, and schedule concerns
- Strong stakeholder-management and coordination skills
- Ability to work independently while supporting multiple Project Managers
- Microsoft Excel, including formulas, PivotTables, lookups, and reporting
- Microsoft PowerPoint and Word
- Microsoft Project, Smartsheet, or similar scheduling/project-management tools
- Jira, Confluence, Azure DevOps, Monday.com, Asana, or similar platforms
- SharePoint and Microsoft Teams
- Bachelor's degree in Business Administration, Project Management, Information Technology, Finance, or a related field
- Approximately 2–5 years of experience in project coordination, PMO analysis, project administration, or project management support
- Experience working with project schedules, status reporting, RAID logs, financial tracking, and governance documentation
- Power BI or other dashboard/reporting tools is an advantage
- CAPM, PMP, PRINCE2, Agile/Scrum, or similar project-management certification is desirable but not always required
Benefits
- Remote workplace
- Health Insurance
- HSA
- Dental
- Vision
- Life & Disability
- 401(k)
- FSA
Company Overview