Note: The job is a remote job and is open to candidates in USA. American Specialty Health Incorporated is seeking a Payroll Administrator to join its Finance department. The role processes and audits payroll disbursements and reporting, maintains payroll data integrity, ensures compliance with applicable laws and company policies, and supports payroll systems, reconciliations, reporting, and employee inquiries.
Responsibilities
- Execution of all payroll processing and payroll reporting. Coordinate workflow to ensure that all bi-weekly payroll timelines are met
- Confirm payroll transactions processed within compliance of all federal, state, and local laws, as well as with company policies and procedures
- Manage payroll email inbox, ensuring timely response to questions, concerns and data entry requests
- Assist in the development, maintenance and implementation of automated payroll systems, including time and attendance systems
- Assist in ensuring that the systems and processes correctly compute and record time, earnings, employee benefit, special deductions, mandated benefits, taxes, garnishments and other items that affect net pay and/or company liability
- Review data entry by co-workers to ensure accuracy
- Audit bi-weekly time & attendance hours for accuracy and balancing prior to payroll transmission, verifying hours worked, overtime rules, alternate work schedules, PTO, holidays, etc
- Process accurate deduction and remittance of garnishments, child support, IRS levies and court orders
- Compile payroll reports including bi-weekly, monthly, quarterly and yearly reporting requirements for Finance or other management requested reporting, researching and resolving exception items as needed
- Assist in the preparation of periodic analyses of earnings, taxes, deductions, accruals, forecast and hours worked for management
- Assist in preparing and reconciling year-end reporting
- Work closely with the HR and Regulatory & Compliance departments to assist Payroll Leadership in developing integrated policies and procedures, providing timely and accurate periodic reports
- Assist in developing documentation in compliance with SOx 404 system of internal controls
- Reconcile/resolve payroll issues, concerns or questions internally and externally on a timely basis
- Maintain professional means of communication with all employees
- Assist in the creation and reconciliation of W-2’s, Wage & Tax Registers and other year end activities
- Assist in annual Worker’s Comp audits from regulatory authorities and insurers
- Provide training for new staff members while making sure deadlines are met for payroll and reporting
- Ensure that PTO accruals and balances are kept up do date and accurate
- Manage 401k contributions and reporting on a timely basis
- Manage historical document retention and organization of documentation records filing
- Keep Payroll Leadership abreast of all payroll related issues
- Performs other duties as assigned
- Complies with all policies and standards
Skills
- Associate's Degree in Accounting or 3-4 years of commensurate experience
- If equivalent experience, High School Diploma required
- 2 years experience with computerized, multi-state payroll systems as well as multi-company processing required
- Experience handling a complex payroll on a national scale for over 1,000 employees required
- Knowledge of federal, state and local employment requirements related to wage & hour, payroll tax, and multi-state payrolls including multi-state FLSA pay rules
- Strong Microsoft Office skills, particularly Excel®, Word® and Outlook®
- Ability to calculate figures and amounts such as wages, wage garnishments, interest, commissions, average rate of pay, percentages, deductions, final paychecks, PTO accruals & balances, etc
- Strong analytical, quantitative, problem solving, and technical skills
- Ability to train others on payroll systems, processes and reporting
- Demonstrated ability to interact in a positive, respectful manner and establish and maintain cooperative working relationships
- Ability to display excellent customer service to meet the needs and expectations of both internal and external customers
- Excellent listening and interpersonal communication skills to identify critical core competencies based on success factors and organizational environment
- Ability to effectively organize, prioritize, multi-task and manage time
- Demonstrated accuracy and productivity in a changing environment with constant interruptions
- Demonstrated ability to analyze information, problems, issues, situations, and procedures to develop effective solutions
- Ability to exercise strict confidentiality in all matters
- Primarily sedentary, able to sit for long periods of time
- Ability to see, speak, and hear other personnel and/or objects. Ability to communicate both in verbal and written form. Ability to travel within and around the facility or Work from Home (WFH) environment. Capable of using a telephone, computer keyboard, and mouse. Ability to lift up to 10 lbs
- This position will be trained remotely and must be able to work from home (WFH) in a designated work area with company-provided technology equipment
- This WFH position requires you have a stable connection to your Internet Service Provider with the ability to participate by video in online meetings over a reliable and consistent network
- The internet connection must have a consistent 50 down/10 up Mbps minimum internet speed
- Advanced experience in HRIS and Time & Attendance software
- UltiPro® and Kronos® preferred
Benefits
- This position will be trained remotely and must be able to work from home (WFH) in a designated work area with company-provided technology equipment.
Company Overview