Note: The job is a remote job and is open to candidates in USA. The Trevor Project is a leading suicide prevention and crisis intervention organization serving LGBTQ+ young people through 24/7 crisis services and related programs. The Manager, Workforce Management Operations will lead the Workforce Management team supporting US and Mexico crisis channels, overseeing forecasting, scheduling, capacity planning, scenario analysis, and tactical process improvements to ensure effective coverage and seamless crisis support.
Responsibilities
- Lead, develop, train, coach, and manage a team of direct reports (WFM staff), ensuring team accountability, strategic alignment, and results. Manage the performance of direct reports, clearly communicating goals and priorities, engaging staff in the execution of responsibilities, and creating open channels of communication and feedback while ensuring team members are accountable for achieving outcomes
- Develop, implement, and maintain advanced forecasting models (short, medium, and long-term) to accurately predict contact volume across multiple US and Mexico crisis intervention channels (phone, chat, and text)
- Oversee scheduling strategies and capacity planning to ensure optimal staffing levels, taking into account shrinkage, training and other operational needs, and service level agreements (SLAs)
- Collaborate closely with the Crisis Services Operations Leadership in the US and Mexico to assess historical service performance and identify strategic improvements in forecasting and staffing
- In partnership with CI leadership, Lead scenario planning and "what-if" analyses to proactively adjust staffing models for expected and unexpected peaks in crisis contact volume
- Manage tactical and process improvements within the WFM function
- Maintaining knowledge competency relating to The Trevor Project’s programs, services, and strategic goals, as well as the LGBTQ+ community we serve
- Handle sensitive and confidential matters/ data with the utmost discretion and integrity
- Demonstrate fair, ethical, and equitable business practices
- Learn eagerly, share knowledge appropriately, and improve continuously
- Demonstrate successful planning and problem-solving skills, including multitasking and working well within tight timelines
- Work, communicate, and collaborate effectively with others
- Demonstrate attention to detail and accuracy in all work
- Demonstrate a commitment to fostering and maintaining an environment of inclusion and belonging
- Other relevant duties and responsibilities as assigned
Skills
- 3+ years of experience in a Workforce Management (WFM) role, including forecasting, scheduling, and real-time intraday management within a contact center or crisis services environment
- Extensive experience and proficiency with at least one major WFM software platform (e.g., Genesys Cloud WFM, NiCE inContact WFM, Calabrio, Aspect, Verint)
- 2+ years of experience leading, developing, coaching, and managing the performance of direct reports
- Proficiency in advanced data analysis using spreadsheet software (e.g., Google Sheets or Microsoft Excel) and/or BI suites (Looker/Tableau, etc)
- Experience leading, developing, coaching, and managing the performance of direct reports
- Proficiency in spoken and written English and Spanish (bilingual)
- Experience forecasting and scheduling for short-term, part-time, or volunteer staff, including managing highly variable availability, unique attrition patterns, and flexible shift structures
- Prior experience operating within a unionized work environment, including a strong understanding of navigating collective bargaining agreements (CBAs), seniority-based shift bidding, and union-specific scheduling/overtime rules
Benefits
- Comprehensive health coverage, including plans that support various gender affirmation care needs
- Mental health resources, with access to virtual care and a variety of in and out of network options for support
- 403(b) retirement plan with a 3% employer match, vesting over three years
- Generous paid time off and company holidays to rest and recharge
- Employee Assistance Program (EAP) offering confidential emotional support, work-life solutions, financial and legal guidance, and online resources
- Remote work flexibility from anywhere in the continental U.S., Alaska, or Hawaii, with provided technology, a home office setup reimbursement, and a monthly internet reimbursement
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