Note: The job is a remote job and is open to candidates in USA. RIT Solutions, Inc. is seeking an Intake Project Manager to support the DC Knowledge Management Intake program. The role involves providing staffing services for document management within an Electronic Document Management System, managing data migrations, and integrating AI technologies into workflows.
Responsibilities
- Support EDMS content management, data migrations, and access control processes in alignment with DC Knowledge Management procedures and best practices
- Manage migration and document update processes (both singular and bulk), including requirements gathering, outlining metadata requirements, processing migrations, and performing quality checks for metadata, folder placement, and workflow status
- Manage and update the DC Knowledge Management trackers used to capture the Data Center Intellectual Property Lifecycle
- Conduct routine inspections and adjustments of EDMS documentation, metadata, folder structures, and dissemination compliance
- Support the EDMS Lead in the development of new processes, project development, training creation, and documentation management
- Provide actionable recommendations for process and technical improvements
- Highlight opportunities to integrate AI into existing operational processes, document workflows, and data pipelines
- Execute testing and consolidate feedback on new tools, processes, and solutions to ensure operational readiness
Skills
- Associates degree or equivalent work experience in information technology, computer science, business administration, construction management, or related fields
- Prior experience in a construction, engineering, or equivalent product development team with proven proficiencies in collaboration, communication, document management workflows, and best practices
- Experience with routine data manipulation, cleansing, and formatting in relational electronic document management systems (e.g. AODocs), taxonomy development, and document tagging
- Ability to quickly recognize patterns and errors in large datasets and determine a path to resolution
- Ability to work within the Google Workspace suite, specifically with Google Sheets, Docs, and Slides
- Understanding construction and design documents (e.g., models, drawings, specifications, submittals), alongside document management workflows, best practices, and change control for construction and/or engineering
- Working with key stakeholders to obtain business requirements for successful document migrations to the EDMS
- Executing bulk data migration and metadata update projects using custom tools and applications
- Maintaining high data quality for existing dashboards, tools, and custom applications within EDMS applications
- Demonstrating strong communication skills, both verbal and written, and possessing strong attention to detail regarding metadata and taxonomical structures
- Effectively organizing several projects at once within project management applications like Asana or Buganizer
- Supporting change management efforts for the integration of AI technologies into established document workflows
- Bachelors in information technology, computer science, business administration, construction management, or related fields
- Experience involving SQL, advanced spreadsheet macros and/or Google App Script
- Familiarity with AI tools, prompting, or automation frameworks to assist in continuous operational improvement
- Experience as a construction project engineer and in project documentation closeout
- Proven track record in organizational change management and software/tooling deployment
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