Note: The job is a remote job and is open to candidates in USA. Somerled Designs is a leading design firm specializing in short-term rental interiors, helping investors maximize property potential through innovative design. The Project Finance Coordinator is responsible for day-to-day financial administration that supports the Project Management team, ensuring accurate financial operations and documentation throughout each client project.
Responsibilities
- Open and maintain project-specific bank accounts
- Close project accounts upon project completion
- Organize and maintain project banking documentation
- Monitor project account balances and banking activity
- Ensure project financial accounts remain organized, compliant, and up to date
- Create, issue, and manage project payment cards
- Monitor card activity and spending
- Support the Project Management team with locked, missing, or compromised cards
- Coordinate fraud reporting and replacement card requests
- Maintain accurate records of issued cards and cardholders
- Assist with payment card troubleshooting and administration
- Transfer funds between operating accounts and project accounts as needed
- Coordinate funding requests with the Finance Manager
- Ensure projects have appropriate funding throughout each phase
- Serve as the primary Finance contact for Project Management financial requests
- Assist with financial questions throughout active projects
- Support project financial administration from project kickoff through closeout
- Provide timely solutions to project-related financial issues
- Coordinate with Finance leadership on escalated requests
- Build and maintain contractor cost budgets within project systems
- Verify contractor budgets align with approved project scopes
- Prepare and issue client invoices for furniture purchases, contractor fees, and other project-related expenses through QuickBooks Online
- Ensure invoices are accurate, timely, and align with approved project budgets and change orders
- Coordinate with Project Managers to verify billable expenses before invoicing
- Process invoice revisions or corrections as needed
- Maintain accurate billing documentation and supporting records
- Support month-end accounts receivable reconciliation and reporting
- Maintain SOPs and documentation related to project financial workflows
- Identify opportunities to improve financial processes and operational efficiency
- Partner with Finance and Project Management leadership to improve systems and workflows
- Assist with special projects and department initiatives
- Provide additional financial and administrative support as business needs evolve
Skills
- 2+ years of experience in finance, accounting, bookkeeping, operations, or project administration
- Experience supporting financial operations
- Strong organizational skills with exceptional attention to detail
- Ability to manage multiple projects and priorities simultaneously
- Excellent problem-solving and communication skills
- Comfortable working independently in a remote environment
- High level of discretion when handling confidential financial information
- Experience with QuickBooks Online or similar accounting software
- Experience with Monday.com or project management software
- Banking, payment card, or project accounting experience
Benefits
- Remote | Flex-Time Hourly | W2
- Fully remote work environment
- Competitive salary based on experience and qualifications
- Opportunities to grow within an expanding Finance team
- A collaborative culture that values initiative and continuous improvement
- The opportunity to play a key role in supporting projects that help clients build successful short-term rental businesses
Company Overview