Note: The job is a remote job and is open to candidates in USA. The employer is a national marketing and media agency supporting digital and media teams. The Finance & Operations Coordinator manages client billing, media spend, scopes of work, budget reconciliation, reporting, and operational accountability across campaigns.
Responsibilities
- Coordinate with vendors and internal finance for billing, backup documentation, and payment processing
- Develop and manage client budget trackers and internal revenue reporting tools
- Organize scopes of work and initiate internal work orders
- Prepare monthly client invoices, activity reports, and budget reconciliations
- Review WIP reports, adjust timesheets, and manage billable and non-billable time tracking
- Monitor media spend to ensure alignment with invoices and approved budgets
- Maintain project lists, draft meeting notes, and update growth pipeline trackers
- Partner with account teams to manage billable hours and scope accountability
Skills
- Excellent written and verbal communication skills with strong attention to detail
- Advanced Excel skills; proficiency in Word and working knowledge of Adobe
- Experience with financial or operational systems; media or agency tools preferred
- Strong organizational and multitasking abilities with deadline-driven focus
- Ability to improve processes and contribute to a collaborative team environment
Benefits
- Full-time position
- Remote within Eastern or Central Time Zones
Company Overview