Note: The job is a remote job and is open to candidates in USA. Medtronic is a global healthcare technology company developing medical technologies to alleviate pain, restore health, and extend life. The Executive Administrative Assistant provides strategic, high-impact support to the Chief Medical Officer for Structural Heart therapies, managing executive priorities, calendars, governance, communications, travel, and cross-functional coordination across clinical, regulatory, R&D, quality, and commercial teams.
Responsibilities
- Serve as a trusted thought partner and operational extension of the CMO
- Anticipate cross-functional priorities, risks, and opportunities across the business with particular emphasis on strategy, clinical, medical affairs, and regulatory initiatives
- Independently manage competing demands to protect and optimize executive focus
- Own the CMO’s complex, global calendar, aligning time with enterprise and franchise-level priorities
- Proactively resolve conflicts, sequence engagements, and ensure preparedness for critical decision-making forums
- Gatekeep requests and communications with a strong understanding of organizational dynamics
- Coordinate leadership team meetings, operating reviews, and governance forums across Structural Heart
- Prepare high-quality briefing materials, executive summaries, and decision documents
- Track strategic initiatives, action items, and cross-functional commitments to ensure follow-through
- Support administrative and operational aspects of clinical development and medical affairs activities
- Coordinate preparation of materials for advisory boards, investigator meetings, regulatory interactions, and audits
- Maintain structured oversight of confidential clinical, medical, and regulatory documentation
- Act as a central coordination point between the CMO and global teams including: Clinical Development, Medical Affairs, Regulatory Affairs, R&D / Engineering, Quality & Compliance, Commercial & Market Access
- Navigate matrixed organizations and align stakeholders across regions and time zones
- Draft, edit, and manage executive-level communications, presentations, and internal updates
- Ensure clarity, consistency, and alignment with corporate and franchise strategy
- Handle sensitive communications with diplomacy and professionalism
- Manage complex global travel logistics, including international itineraries
- Oversee expense management and administrative compliance
- Anticipate and mitigate logistical challenges to ensure continuity of executive operations
- Handle highly sensitive information related to clinical data, physician relationships, and regulatory strategy
- Maintain strict confidentiality and adhere to corporate, legal, and healthcare compliance requirements
- Serve as a role model for integrity, discretion, and professionalism
Skills
- High School Diploma or equivalent
- Minimum 6 years of experience supporting senior executives (ELT, OLT, CMO, Chief Scientific Officer, or R&D Executive Leadership)
- Experience working in a large-complex medical device, biotech, or pharmaceutical organization
- 8-10 years of experience in cardiovascular, interventional cardiology, or Structural Heart strongly preferred
- Familiarity with Structural Heart therapies (e.g., TAVR, TMVR, transcatheter repair/replacement technologies)
- Experience supporting clinical trials, medical affairs, or regulatory interactions
- Exposure to global product lifecycle management in MedTech
Benefits
- Short-term incentive called the Medtronic Incentive Plan (MIP), available to eligible employees
- For regular employees who work 20+ hours per week: Health, Dental and vision insurance
- For regular employees who work 20+ hours per week: Health Savings Account
- For regular employees who work 20+ hours per week: Healthcare Flexible Spending Account
- For regular employees who work 20+ hours per week: Life insurance
- For regular employees who work 20+ hours per week: Long-term disability leave
- For regular employees who work 20+ hours per week: Dependent daycare spending account
- For regular employees who work 20+ hours per week: Tuition assistance/reimbursement
- For regular employees who work 20+ hours per week: Simple Steps global well-being program
- For all regular employees: Incentive plans
- For all regular employees: 401(k) plan plus employer contribution and match
- For all regular employees: Short-term disability
- For all regular employees: Paid time off
- For all regular employees: Paid holidays
- For all regular employees: Employee Stock Purchase Plan
- For all regular employees: Employee Assistance Program
- For all regular employees: Non-qualified Retirement Plan Supplement, subject to IRS earning minimums
- For regular employees who are Vice Presidents and above, or subject to IRS earning minimums: Capital Accumulation Plan
- Temporary employees: paid sick time, as required under applicable state law
- Temporary employees: Employee Stock Purchase Plan
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