Note: The job is a remote job and is open to candidates in USA. Nokia is a global connectivity company seeking an Executive Administrative Assistant to provide comprehensive administrative and operational support to the Chief Technology Officer. The role manages calendars, travel, meetings, communications, expenses, leadership coordination, and confidential matters across multiple time zones.
Responsibilities
- Manage calendars, prioritize meetings, and coordinate schedules across European and US time zones
- Organize meetings, prepare agendas, and ensure follow-ups are handled
- Arrange complex travel itineraries including flight booking, hotels and working with 3rd party vendors for support for country documents requirement
- Managing expense claims in the internal system (Concur)
- Handle sensitive communications with discretion
- Supporting leadership with reports, presentations, and organizational documents
- Flexible and highly responsive, with the ability to adjust working hours when required to support the Executive across multiple time zones and during travel
- Proactive problem-solver who anticipates needs, handles unexpected or exceptional situations calmly, and resolves issues independently with sound judgment
- Comfortable managing last-minute changes, urgent requests, and evolving priorities while maintaining discretion, professionalism, and attention to detail
Skills
- Strong communication skills with the ability to communicate in a clear, concise and professional manner
- Experience supporting C-Level Executives in global organizations
- Flexible and highly responsive, with the ability to adjust working hours when required to support the Executive across multiple time zones and during travel
- Proactive problem-solver who anticipates needs, handles unexpected or exceptional situations calmly, and resolves issues independently with sound judgment
- Comfortable managing last-minute changes, urgent requests, and evolving priorities while maintaining discretion, professionalism, and attention to detail
- Excellent organizational and problem-solving skills
- Ability to prioritize and handle multiple tasks
- Organized and detail-oriented approach, ensuring tasks are completed efficiently
- Ability to handle confidential information with discretion
- Proactive working style with the ability to anticipate needs and taking the initiative
- Team player, collaborating effectively with other team members and stakeholders
- A business management qualification
Benefits
- Flexible and hybrid working schemes
- A minimum of 90 days of Maternity and Paternity Leave, with the option to return to work within a year following the birth or adoption of a child (based on eligibility)
- Life insurance to all employees to provide peace of mind and financial security
- Well-being programs to support your mental and physical health
- Opportunities to join and receive support from Nokia Employee Resource Groups (NERGs)
- Employee Growth Solutions to support your personalized career & skills development
- Diverse pool of Coaches & Mentors to whom you have easy access
- A learning environment which promotes personal growth and professional development - for your role and beyond
Company Overview
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