Note: The job is a remote job and is open to candidates in USA. Allied Resources Technical Consultants is seeking a reliable Freelance Events & Operations Coordinator to manage event logistics from August 2026 through January 2027. The role involves handling Cvent management, registration updates, hotel room blocks, and sourcing for client dinners, ensuring smooth operations and accurate attendee data.
Responsibilities
- Manage Cvent: Take care of session entries, speaker details, and building out the event mobile app
- Handle day-to-day registration updates like refunds, name swaps, and general customer service questions
- Send out attendee emails through Cvent and share weekly registration reports with our internal team
- Look into new Cvent features—especially any AI tools—that could help streamline our current process
- Keep hotel lists accurate, set up the staff booking process in Passkey
- Help create travel links for internal staff attending trade shows
- Audit hotel lists against Navan travel data to make sure all check-in and check-out dates match up perfectly
- Assist with venue sourcing for our client dinners during events
- Handle miscellaneous swag orders and manage shipping for trade show shirts for staff attending
Skills
- Strong Cvent Experience: You genuinely know your way around Cvent, Passkey, Registration, and the App Builder
- Highly Organized: You naturally catch the small details, like mismatched dates or typos in a spreadsheet
- Good Communicator: You write clear, friendly emails to speakers and attendees who need help with their registration
- Independent: You're used to freelancing, managing your own time, and collaborating easily with a remote team
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