Note: The job is a remote job and is open to candidates in USA. Circuit is seeking a Business Operations Associate to provide cross-functional operational and executive support. The role supports business development, owner and board communications, scheduling, invoicing, meetings, and process improvement.
Responsibilities
- Support business development and prospect activities, including preparing Private Placement Memoranda (PPMs), tracking status and touchpoints, scheduling meetings, and responding to due diligence requests
- Track owner renewals and provide reporting to support the COO
- Process and track invoices across the ops team, including sponsor agreements, event expenses, coordinating approvals and finance handoffs
- Maintain organized records, files, and tracking systems to support the ops team's work
- Assist with ad hoc projects and requests
- Identify and flag process gaps or opportunities to improve efficiency
- Support travel coordination and expense report processing for the COO and executive team, ensuring timely submission and accurate record-keeping
- Track and manage contract and agreement renewal dates, flagging upcoming deadlines and coordinating follow-through with relevant team members
- Manage calendar coordination and scheduling support at the executive and board level
- Draft and send owner 1:1 communication at the direction of the CEO, COO, CSO, Owner Engagement Manager, and VP, Owner & Sponsor Relations
- Serve as a reliable point of contact for owner inquiries and requests, routing and following up as appropriate
- Monitor general mailboxes, web submissions, and the Circuit phone line, triaging and responding as appropriate
- Assist with document preparation, formatting, and proofreading, ensuring materials are polished and accurate
- Support scheduling for owner engagement touchpoints, including outreach, check-ins, and relationship visits
- Support the planning and execution of the owner meetings
- Assist with owner satisfaction and value survey administration, including distribution, tracking responses, and organizing results
- Assist with tracking owner engagement activities and reporting of engagement metrics
- Support board outreach at the direction of the CEO
- Support the executive team with board preparation and materials as requested
Skills
- 3+ years of experience in an administrative, operations, or executive support role
- A bachelor's degree in business or a related field may be considered in place of experience
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills; comfortable drafting professional correspondence
- Discretion and good judgment in handling sensitive information and executive-level communications
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Ability to manage multiple priorities simultaneously in a fast-paced, remote environment
- Self-directed and dependable
- Embraces emerging tools and technology, including AI assistants, as a way to work smarter for yourself and the team
- Experience supporting C-suite executives or board-level operations
- Familiarity with business development processes and operations (invoicing, renewals)
- Experience with Google Workspace, HubSpot (or similar CRM), and Asana
- Experience in the financial services industry
Benefits
- Remote work
Company Overview