Note: The job is a remote job and is open to candidates in USA. Inspired Interiors is a Chicago-based interior design and architecture firm that manages residential design, renovation, and architectural projects, alongside related ventures. The Business Operations Assistant works directly with the Founder to provide high-level support, coordinate project execution, help launch a new business, and manage cross-company operations, people processes, and tools.
Responsibilities
- Know which decisions need her and which don't
- Prep and follow through on her action items from daily team calls
- Absorb execution items she can't offload elsewhere
- Research and legwork on her active projects
- Track project status, flag what's stalled
- Vendor coordination, order tracking, contractor communication
- On-site presence for installs and walkthroughs when jobs need eyes
- Reading floor plans and project documents well enough to catch issues early
- Hiring and onboarding for the Sterling team
- Building out operational processes as the business goes live
- Coordinating with vendors and partners through launch
- Run daily team calls, be the main point of contact for the team's work
- Track what everyone is working on and follow up before things slip
- Build and maintain HR infrastructure: onboarding, policy docs, contractor classification
- Manage the tool stack: Google Workspace, Trello, time tracking, CRM
Skills
- 10+ years supporting a founder or executive in a fast-moving environment
- A track record of staying with a company for 3+ years
- Hands-on experience using Claude AI and ChatGPT to complete real work, including fixing bad output
- Familiarity with Google Workspace, Trello, or similar tools is a plus
- Background in design, construction, home building, launching a new brand, or a related area is a strong plus, but not required across the board
Benefits
- Remote work arrangement
- Opportunities to grow into bigger responsibility, including new business, new skills, or new problems to solve
- Exposure to work across Inspired Interiors, Sterling Standard 925, and Mandavilla St. John
Company Overview