Note: The job is a remote job and is open to candidates in USA. CVS Health is a healthcare company focused on creating a more connected, convenient, and compassionate health experience. The Area Administrative Assistant will support the Executive Area Director and leadership team by coordinating meetings, events, travel, communications, reporting, and operational activities across multiple markets and time zones.
Responsibilities
- Provide administrative and operational support to the Executive Area Director and area leadership team
- Support area coverage by coordinating activities across multiple markets, locations, and time zones
- Plan, schedule, and coordinate area meetings, including agendas, logistics, meeting materials, communications, and follow-up actions
- Organize meetings and special events by preparing necessary materials, securing venues, managing attendee lists, ordering catering services, and coordinating with speakers and vendors
- Coordinate area events, leadership meetings, town halls, and off-site gatherings, ensuring seamless execution of all logistics and attendee support
- Manage travel arrangements for area leadership, including airfare, lodging, transportation, and itinerary preparation
- Process and reconcile travel and business expenses in accordance with company policies and timelines
- Prepare executive presentations, reports, dashboards, and business communications using Microsoft Excel and PowerPoint
- Maintain, track, and analyze data to support business planning, operational reporting, and performance monitoring
- Collaborate with internal and external stakeholders to ensure effective communication and successful execution of regional priorities and initiatives
- Manage office and business support activities to maintain efficient day-to-day operations
- Coordinate special projects and provide administrative support for key business initiatives
- Identify and implement process improvements that enhance productivity, consistency, and operational effectiveness
- Handle confidential and sensitive information with a high level of discretion and professionalism
- Ensure timely completion of assignments while effectively managing multiple priorities and competing deadlines
Skills
- The is a full time work remote position supporting Area Director for AZ, CA, HI, KS, MN, MO, NE, NV, TX, WA
- Candidate needs to be located in Central or West Coast time zone and have 1-2 years Administrative Assistant titled experience
- High School Diploma or GED required
- 1–2 years of administrative, executive support, event coordination, operations support, or related experience
- Proficiency in Microsoft Office Suite, including Teams, Outlook, Word, Excel, and PowerPoint
- Demonstrated experience coordinating meetings, events, travel arrangements, and expense management
- Strong analytical and data management skills with the ability to organize and present information effectively
- Excellent organizational skills with the ability to prioritize multiple tasks and meet deadlines with minimal supervision
- Strong attention to detail and commitment to accuracy
- Excellent verbal and written communication skills, including professional business correspondence
- Strong interpersonal skills and proven ability to collaborate effectively with leaders, colleagues, and cross-functional partners
- Ability to exercise sound judgment and maintain confidentiality when handling sensitive business information
- Ability to travel is up to 5%
- Associate degree preferred
- Experience supporting executive or senior-level leaders
- Advanced proficiency in Microsoft Excel, Teams and PowerPoint
- Experience supporting multi-site or area operations, across time zones
- Experience coordinating large-scale meetings, leadership events, and business functions
- Proven ability to identify opportunities for process improvement and operational efficiency
- Ability to work effectively with geographically dispersed teams across multiple time zones
Benefits
- This full‑time position is eligible for a comprehensive benefits package designed to support the physical, emotional, and financial well‑being of colleagues and their families.
- Medical, dental, and vision coverage
- Paid time off
- Retirement savings options
- Wellness programs
- Other resources, based on eligibility
- CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above
Company Overview