Note: The job is a remote job and is open to candidates in USA. Allied Global Marketing is seeking an Administrative Assistant to provide non-clinical administrative support. The role manages scheduling, calendars, meetings, travel, documents, invoices, correspondence, departmental projects, databases, spreadsheets, social media accounts, and telephone follow-through while maintaining accuracy, confidentiality, and professionalism.
Responsibilities
- Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow-through
- Exhibits initiative, proficiency, and adaptability to optimize the time of those supported
- Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously
- Is accountable for ensuring accuracy and completeness through attention to detail
Skills
- High school diploma or G.E.D
- Minimum of two years experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associates degree in an administrative, business, or medical-related program
- Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc
- Strong organizational, communication, and interpersonal skills
- Commitment to quality and excellence in service
- Confidentiality and professionalism
- Proficient use of computer hardware and software, telecommunication, and other office equipment
- Ability to navigate multiple systems simultaneously
- Attention to detail
- High-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication
- Ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment
- Effective and appropriate decision-making, judgment, and confidentiality
- Experience with coordination of travel and expense management
- Proficient application of English grammar, punctuation, and sentence structure
- Work-related experience within the last ten years
Benefits
- This position is 100% remote; can work from anywhere.
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