Note: The job is a remote job and is open to candidates in USA. Allied Global Marketing is the company associated with this administrative support position for NIH-funded research studies. The Administrative Assistant will coordinate daily project administration for a Principal Investigator, including scheduling, operational support, travel arrangements, website maintenance, sensitive research databases, manuscript preparation, and literature searches.
Responsibilities
- Scheduling of project meetings
- Managing operational functions (ordering supplies, submitting reimbursements)
- Making travel arrangements
- Maintaining the research group website
- Working with databases containing sensitive medical information
- Assisting with formatting and submission of manuscripts
- Conducting literature search
- Work closely with the Pl on various study tasks
Skills
- High school graduation and four years of related administrative experience; or an equivalent combination of education and experience
- Skilled in using MS Office suite, including Word, Excel and PowerPoint
- BA/BS with a minimum of two years of experience in administrative support
- Ability to work independently with minimal supervision
- Attention to detail
- Excellent written and oral communication skills
- Ability to work on a task over extended period of time and to see it through to completion
- Experience conducting literature reviews
- Experience formatting manuscripts and using EndNote referencing software
- Experience with UCSF administrative systems, including BearBuy, MyExpense, Connexxus, library catalogues
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