Note: The job is a remote job and is open to candidates in USA. PlayOn is hiring a fixed-term Administrative Assistant to provide administrative and logistical support to its administrative and executive leadership teams from November 2026 through February 2027. The role coordinates calendars, meetings, travel, expenses, events, records, and communications while helping leaders stay organized and follow through on commitments.
Responsibilities
- Manage and maintain calendars for multiple executives, including scheduling, rescheduling, and coordinating meetings across time zones
- Partner with the Executive Assistant to the CEO and other administrative team members to coordinate schedules, resolve conflicts, and learn how to appropriately prioritize competing needs
- Communicate meeting changes and scheduling updates clearly and professionally
- Coordinate meeting logistics, including conference rooms, virtual meeting links, agendas, attendee information, and supporting materials
- Help prepare leaders for meetings by gathering documents, organizing background information, and confirming important details
- Coordinate travel arrangements, including flights, hotels, ground transportation, and itineraries
- Prepare and submit expense reports and help track outstanding receipts or approvals
- Assist with the coordination of team meetings, leadership events, offsites, and other company gatherings
- Track administrative action items, travel details, meeting requests, and follow-up needs
- Maintain organized records, files, contact lists, and other administrative resources
- Serve as a professional and responsive point of contact for employees, senior leaders, and external stakeholders
- Follow established administrative processes while suggesting practical improvements when appropriate
- Identify scheduling or logistical issues and raise them to the appropriate person before they become larger problems
- Handle confidential and sensitive information with discretion and professionalism
- Provide administrative support for special projects and team priorities as needed
- Adapt to changing schedules, requests, and business needs in a fast-moving environment
Skills
- Three or more years of administrative, coordinator, office management, or executive support experience
- Experience supporting multiple leaders or teams in a fast-paced professional environment
- Strong organizational skills and close attention to detail
- The ability to manage multiple requests and competing priorities while maintaining accuracy
- A dependable approach to follow-through, deadlines, and commitments
- A proactive mindset and willingness to take initiative within the responsibilities of the role
- Strong written and verbal communication skills
- Confidence asking clarifying questions when information, priorities, or expectations are unclear
- Professional judgment and the ability to handle confidential information appropriately
- A service-oriented and collaborative work style
- Comfort learning and consistently using administrative tools, systems, and processes
- A desire to learn new tools and identify more efficient ways of working
- Experience with calendar management, travel coordination, meeting logistics, and expense reporting
- The ability to remain calm and flexible when schedules or priorities change
- An interest in finding practical ways to make recurring administrative work more efficient
Benefits
- Multiple medical insurance plans to choose from (full-time employees only; part-time employees and interns are not eligible to participate in the company’s employee health benefit plan)
- Dental, vision, life, and disability insurance
- Employee Emergency Fund
- Company equity (stock options)
- Open PTO policy
- 401K plan with company match
- Hybrid/flexible work environment
Company Overview