Note: The job is a remote job and is open to candidates in USA. ProSidian Consulting is a Management and Operations Consulting Services Firm focusing on providing tailored solutions to clients. The Administrative Assistant will manage schedules, correspondence, and documents while providing general administrative support and ensuring compliance with policies.
Responsibilities
- Organize and maintain calendars for departmental staff, schedule appointments, meetings, and conference calls
- Manage incoming and outgoing communications, including emails, letters, and phone calls. Draft and proofread correspondence as needed
- Maintain and organize physical and electronic files, records, and documents. Ensure proper documentation and filing systems are in place for easy retrieval of information
- Arrange meeting logistics, including room bookings, catering, and equipment setup. Prepare agendas, distribute materials, and take meeting minutes as required
- Coordinate travel arrangements for departmental staff, including booking flights, accommodations, and transportation
- Provide general administrative support such as copying, scanning, and faxing documents. Assist with expense reporting, invoice processing, and procurement tasks
- Input data accurately into databases and generate reports as needed. Maintain confidentiality and integrity of sensitive information
- Serve as a point of contact for internal and external stakeholders. Respond to inquiries professionally and redirect as necessary
- Assist with special projects and initiatives as assigned by departmental leadership. Collaborate with team members to achieve project objectives
- Ensure compliance with USDA policies, procedures, and regulations. Stay informed about updates and changes relevant to administrative functions
Skills
- High school diploma or equivalent
- Proven experience in an administrative role, preferably in a government or large organization
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
- Strong organizational and time management skills with the ability to prioritize tasks effectively
- Excellent communication skills, both written and verbal
- Attention to detail and accuracy in completing tasks
- Ability to maintain confidentiality and handle sensitive information appropriately
- Flexibility to adapt to changing priorities and work independently or collaboratively as part of a team
- Associate's or bachelor's degree preferred
- Advanced with Excel, Access, Outlook, PowerPoint, and Word
- Proficient with Adobe Acrobat, data analytic tools, and Visio
- Commitment to work with smart, interesting people with diverse backgrounds
- Exhibits an inquisitive nature and the ability to question the status quo
- Exhibits grace in success and failure
- Willingness to constantly learn, share, and grow
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