Note: The job is a remote job and is open to candidates in USA. Rifle Paper Co. is a lifestyle brand spanning stationery, home décor, gifts, accessories, and wallpaper. The Accounts Receivable & Payable Clerk supports daily accounts receivable and payable operations by processing invoices and payments, maintaining account records, reconciling discrepancies, and collaborating with customers, vendors, and internal teams.
Responsibilities
- Generate and distribute accurate customer invoices and maintain supporting documentation
- Process and apply customer payments, ensuring transactions are recorded accurately and timely
- Monitor customer accounts and AR aging, follow up on past-due balances, and support collection efforts
- Communicate with customers regarding invoices, payments, account balances, and billing questions
- Reconcile customer accounts and research discrepancies, credits, and billing issues
- Work with Sales, Customer Experience, and Accounting to resolve customer account and payment issues
- Prepare and maintain AR aging reports and other related reporting
- Maintain accurate records and support month-end close activities related to accounts receivable
- Process and accurately record vendor invoices, including matching invoices to purchase orders and receipts
- Prepare and process vendor payments via check, ACH, or wire transfer
- Maintain accurate vendor records and supporting documentation
- Monitor vendor accounts and payment schedules to ensure invoices are paid timely
- Reconcile vendor statements and accounts and research discrepancies
- Communicate with vendors and internal teams to resolve invoice, payment, and account questions
- Prepare and maintain AP aging reports and other related reporting
- Maintain accurate records and support month-end close activities related to accounts payable
- Partner with Accounting and other internal teams to resolve customer and vendor account issues
- Communicate proactively regarding overdue balances, disputed invoices, credits, and other account concerns
- Support process improvements that increase accuracy and efficiency across AR and AP
- Handle sensitive financial and customer/vendor information with confidentiality and professionalism
Skills
- High school diploma or GED required
- Working knowledge of basic accounting principles and accounts receivable processes
- Experience with invoicing, payment processing, account reconciliation, and collections
- Strong attention to detail and a high level of accuracy when working with financial information
- Strong Excel or Google Sheets skills and comfort working with accounting and ERP systems
- Strong organizational skills and the ability to manage multiple accounts, priorities, and deadlines
- Analytical and problem-solving skills, with the ability to research discrepancies and follow issues through to resolution
- Strong written and verbal communication skills and the ability to communicate professionally with customers and internal teams
- Self-directed and dependable, with the ability to take ownership of responsibilities while working collaboratively with a broader Accounting team
- Ability to handle confidential financial information with discretion and professionalism
- 1+ years of experience in accounts receivable/accounts payable, accounting, bookkeeping, or a related field preferred
- Additional coursework or education in Accounting, Finance, or a related field is a plus
- Experience with SAP Business One or another ERP/accounting system is a plus
Benefits
- This role offers flexibility in where you work. You can be based in either our Winter Park, Florida or New York, New York Office, or remotely if you reside in one of the following states: Kentucky, New Jersey, Virginia, North Carolina, South Carolina, Michigan, Pennsylvania, or Tennessee.
Company Overview