Note: The job is a remote job and is open to candidates in USA. Headlands Research is a leading integrated clinical trial site organization dedicated to improving lives by advancing innovative medical therapies. They are seeking an experienced Accounts Payable Specialist to manage the AP process, improve workflows, and support multiple business entities in a collaborative remote environment.
Responsibilities
- Process vendor invoices accurately and efficiently within NetSuite
- Prepare ACH, wire, and other electronic vendor payments
- Manage vendor onboarding, payment portals, W-9 documentation, and banking information
- Reconcile vendor statements and proactively resolve outstanding invoices, credits, and payment discrepancies
- Monitor multiple AP inboxes and respond promptly to internal and external inquiries
- Review, audit, and process employee expense reports through the company's expense management system
- Serve as the internal subject matter expert for the expense management platform by providing user support, troubleshooting, and training
- Partner with site leaders and department managers to obtain invoice and expense approvals
- Perform monthly corporate credit card coding and reconciliations
- Prepare and file annual 1099s for multiple legal entities
- Support audits, reporting requests, compliance initiatives, and special projects
- Identify opportunities to improve AP processes, documentation, internal controls, and system efficiencies
Skills
- 4+ years of progressive Accounts Payable experience
- Experience preparing and filing annual 1099s
- Experience administering or supporting an expense management platform (Emburse, Concur, Ramp, Expensify, or similar)
- Experience supporting multiple business entities, locations, or operating companies
- Strong understanding of accounts payable processes, controls, and best practices
- Advanced attention to detail with exceptional organizational skills
- Strong Microsoft Excel skills
- Excellent communication and customer service skills
- Demonstrated ability to learn new financial systems quickly and troubleshoot system-related issues independently
- Experience with NetSuite ERP preferred
- Experience processing ACH, wire transfers, and electronic vendor payments preferred
- Working knowledge of general accounting concepts including accruals, fixed assets, and prepaid expenses preferred
Benefits
- 100% Remote position with a collaborative, supportive team
- Opportunity to support a rapidly growing organization across the U.S. and Canada
- Be a key contributor on a centralized accounting team with visibility across the business
- Work with modern financial systems and help improve processes and automation
- Join a company with a mission of improving lives through clinical research
- Competitive compensation and comprehensive benefits package
- Opportunities for professional growth as the organization continues to expand
- Join a collaborative, high-performing remote team
Company Overview