Note: The job is a remote job and is open to candidates in USA. AllStates Consulting Services is seeking a detail-oriented Finance & Operations Assistant to support the Senior Financial Analyst in a higher-education publishing environment. The role focuses on invoice processing, financial reporting, reconciliation support, spreadsheet maintenance, and communication with vendors and internal teams.
Responsibilities
- Review, record, and track incoming invoices to ensure accurate and timely processing
- Verify invoice amounts, purchase-order alignment, supporting documentation, and payment status
- Identify discrepancies or missing information and coordinate with the appropriate stakeholders to resolve them
- Organize and maintain financial reports, invoice records, and supporting documentation
- Compile information from multiple sources and format recurring financial reports
- Support reconciliation activities by comparing invoice records with budget and expenditure data
- Perform data entry and maintain invoice-tracking and financial-reporting spreadsheets
- Communicate professionally with vendors and internal teams regarding invoice details
- Assist the Senior Financial Analyst with special projects and other assigned tasks
Skills
- Proficiency with Microsoft Office, particularly Excel, including basic formulas, sorting, filtering, and data entry
- Strong attention to detail and accuracy when handling numerical information
- Excellent organizational and time-management skills
- Ability to complete recurring tasks independently with minimal supervision
- Strong written and verbal communication skills
- Ability to maintain confidentiality when handling sensitive financial information
- High school diploma or equivalent required
- Previous administrative, finance, or accounting support experience preferred
- Associate or bachelor's degree in finance, accounting, business, or a related field preferred
- Oracle or other ERP/financial-system experience is helpful but not required
Benefits
- Health insurance
- Health savings account
- Dental insurance
- Vision insurance
- Flexible spending accounts
- Life insurance
- Retirement plan
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