Note: The job is a remote job and is open to candidates in USA. ACM Logistics & Consulting Inc. is a U.S. Customs Broker providing customs brokerage and logistics services. The Accounting & Administrative Assistant supports daily accounting and administrative operations by managing accounts receivable and payable activities, maintaining accurate records, preparing reports, and communicating with customers and vendors.
Responsibilities
- Answer incoming telephone calls, assist with routine inquiries, take messages, and route calls as appropriate
- Record and apply customer payments accurately and timely
- Review accounts receivable daily and follow up on past-due balances in accordance with company credit policies
- Send customer statements, payment reminders, and other routine accounts receivable correspondence
- Maintain collection notes and assist with placing and releasing account holds according to established procedures
- Generate, review, and format accounting reports for review and batch posting
- Verify report totals and identify and research discrepancies before submitting reports for posting
- Review and reconcile vendor statements
- Prepare a weekly accounts payable report
- Communicate professionally with customers and vendors regarding routine accounting matters and documentation
- Maintain organized and accurate accounting records and supporting documentation
- Assist with month-end preparation and other accounting and administrative duties as needed
Skills
- Previous experience in accounts receivable, accounts payable, bookkeeping, accounting support, or a similar accounting/administrative role
- Proficiency with Google Workspace, including Gmail, Sheets, Docs, and Drive, with the ability to confidently navigate shared files, spreadsheets, email, and other cloud-based tools
- Strong attention to detail, sharp organizational skills, and excellent problem-solving abilities
- Professional written and verbal communication skills with the ability to communicate effectively with customers, vendors, and coworkers
- Ability to identify discrepancies, research outstanding items, and follow issues through to resolution
- Reliable high-speed internet connection and a professional, secure home workspace
- Successful candidates must be comfortable working independently and managing recurring responsibilities with limited supervision
- Comfortable learning new software, systems, and processes and adapting to changes in technology and workflow
- Experience with QuickBooks
- Strong spreadsheet skills
- Experience working independently in a remote environment
- Experience in customs brokerage, logistics, transportation, or a related industry is a plus
- Bilingual capabilities are a plus
Benefits
- Remote or Hybrid available
- Health Insurance
- Simple IRA
- Paid Time Off
Company Overview