Welcome to opportunicore – Your Partner in Operational Excellence
At opportunicore, we pride ourselves on delivering top‑tier staffing solutions that empower organizations across a variety of industries to thrive. Since our founding in the early 1970s, we have built a reputation for matching talented professionals with roles that challenge, inspire, and advance careers. Our commitment to “Servicing Your Success®” means we invest in every candidate’s journey, offering personalized support, industry insights, and a pathway to long‑term growth. As a leading staffing partner, opportunicore collaborates with a diverse portfolio of clients, including a prominent operations team in Winnebago County, Wisconsin, seeking a dedicated Data Entry & Preventive Maintenance Administrator.
Why This Role Matters
The Preventive Maintenance Administrator/Data Entry Specialist is the backbone of our client’s operations, ensuring that maintenance schedules, inventory records, and compliance documentation are accurate, up‑to‑date, and easily accessible. In a fast‑paced environment where equipment reliability directly impacts service delivery, your meticulous attention to detail will help prevent downtime, reduce costs, and support a culture of continuous improvement.
Position Overview
- Job Title: Preventive Maintenance Administrator / Data Entry Specialist
- Location: Neenah, Wisconsin (on‑site)
- Employment Type: Full‑Time, 1‑Year Contract (with potential for extension)
- Shift: First Shift – 7:00 am to 3:00 pm
- Start Date: Immediate
- Hourly Rate: $25 per hour
- Benefits Package: Medical, Vision, Dental, 401(k) with employer match, Paid Vacation, Paid Holidays, Referral Bonus
Key Responsibilities
- Enter, verify, and update maintenance‑related data in internal ERP and scheduling systems with a focus on accuracy and timeliness.
- Maintain comprehensive records of preventive maintenance schedules, completed work orders, and compliance documentation.
- Assist the maintenance team by tracking inventory levels for supplies, parts, and tools, generating reorder alerts when thresholds are reached.
- Collaborate with supervisors to reconcile discrepancies between physical inventory counts and system records.
- Generate routine reports for management that highlight maintenance trends, equipment uptime, and inventory utilization.
- Support the onboarding of new maintenance staff by providing training on data entry procedures and system navigation.
- Ensure all data handling complies with opportunicore’s data‑security policies and the client’s internal standards.
- Identify opportunities for process improvements, suggesting automation or workflow enhancements where appropriate.
Essential Qualifications
- High School Diploma or GED equivalent; additional coursework in business administration or related fields is a plus.
- Proven experience with Microsoft Office Suite, especially Excel (including formulas, pivot tables, and data validation) and Word.
- Demonstrated ability to work efficiently in a fast‑paced, deadline‑driven environment.
- Strong organizational skills with a keen eye for detail and a commitment to data integrity.
- Excellent written and verbal communication skills, enabling clear interaction with maintenance personnel and supervisors.
- Basic familiarity with ERP or maintenance management software; experience with SAP is advantageous but not mandatory.
Preferred Qualifications
- Prior experience in a maintenance administration or facilities management setting.
- Certification in Office Administration, Data Management, or a related discipline.
- Knowledge of preventive maintenance best practices and industry standards.
- Experience using barcode scanners or RFID tools for inventory tracking.
- Ability to multitask across multiple data entry platforms simultaneously.
Core Skills & Competencies
- Analytical Thinking: Ability to interpret data trends and spot inconsistencies.
- Technical Proficiency: Comfort navigating ERP systems, spreadsheets, and document management tools.
- Time Management: Prioritizing tasks to meet daily and weekly deadlines.
- Team Collaboration: Working closely with maintenance crews, supervisors, and procurement staff.
- Adaptability: Adjusting to evolving processes, new software updates, and shifting priorities.
- Integrity: Maintaining confidentiality and adhering to compliance standards.
Compensation, Benefits, and Perks
Beyond a competitive hourly wage of $25, opportunicore offers a comprehensive benefits suite designed to support your health, financial security, and work‑life balance. You will receive medical, vision, and dental coverage, a 401(k) plan with employer contributions, paid vacation days, paid holidays, and a referral bonus for helping us attract top talent. Additionally, you will have access to professional development resources, including online training modules, mentorship programs, and industry webinars.
Career Growth & Learning Opportunities
While this position begins as a one‑year contract, opportunicore is committed to fostering long‑term career pathways. High performers often transition into permanent roles, supervisory positions, or specialized analyst tracks within our client’s organization or across other opportunicore placements. You will have the chance to deepen your expertise in maintenance management systems, acquire certifications (e.g., Certified Maintenance & Reliability Technician), and broaden your professional network through opportunicore’s extensive industry connections.
Work Environment & Culture at opportunicore
Our client’s facilities in Neenah, WI, provide a collaborative, safety‑first environment where every team member’s contribution is valued. The culture emphasizes continuous improvement, open communication, and mutual respect. As part of opportunicore’s talent pool, you will benefit from a supportive staffing partner that advocates for your interests, offers regular check‑ins, and ensures you have the resources needed to succeed.
Application Process
Ready to bring your data‑driven precision to a dynamic maintenance team? Follow these simple steps to apply:
- Prepare an up‑to‑date resume highlighting relevant experience with Excel, data entry, and any exposure to ERP systems.
- Submit your application through the opportunicore portal at opportunicore.com/careers or email your resume directly to the recruiting coordinator.
- For immediate consideration, you may also call or text our hiring specialist, Chad, at 920‑232‑7322.
- Upon receipt, our talent acquisition team will review your qualifications and schedule a brief phone interview.
- Successful candidates will be invited to an on‑site assessment and meet with the operations leadership team.
Equal Opportunity Commitment
opportunicore is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Join opportunicore and Make an Impact
If you thrive on organization, enjoy working with data, and are eager to support a vital maintenance operation, we want to hear from you. This role offers a blend of routine precision and the chance to influence process improvements that keep equipment running smoothly. Apply today and start a rewarding journey with opportunicore—where your skills are recognized, your growth is nurtured, and your contributions drive real‑world results.
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