WSP is currently initiating a search for a Vehicle Coordinator for our Power
Constructors, Inc. (PCI) sector for our Austin, Texas location. This position
will have the ability to work remotely from any mutually acceptable location.
This position may be up to 100% travel.
WSP brings global expertise in power delivery, power generation, and program
management—anchored by the acquisition of POWER Engineers, Inc. TRC Companies
have now joined WSP, deepening our power practice and expanding our energy
advisory and intelligent grid services. We're partnering with clients to shape
how energy systems evolve around the world—and we need your help.
THIS OPPORTUNITY
Coordinator is responsible for supporting field personnel and company fleet
operations by ensuring vehicle compliance, equipment readiness, driver safety,
and effective coordination with fleet, maintenance, shipping, and telematics
providers. This position serves as a key liaison between field employees, fleet
management, and vendors to ensure company vehicles and resources are properly
assigned, maintained, and operational. The role requires strong organizational
skills, attention to detail, and the ability to manage multiple priorities in a
fast-paced environment. Contributes to team performance by supporting field
documentation, data collection, sample integrity, and adherence to safety
protocols. Supports continuous service delivery improvement through hands-on
work, proactive communication, and development of job-specific technical skills.
YOUR IMPACT
Fleet Administration & Compliance
Contact new hires to initiate the Motor Vehicle Record (MVR) process and
verify driver eligibility in accordance with company vehicle policies.
Submit and track all fleet-related paperwork, including truck assignments,
billing documentation, and new vehicle orders.
Maintain accurate records of vehicle assignments, driver information, and
fleet documentation.
Serve as the primary point of contact between fleet management, field
personnel, and company stakeholders to ensure timely communication and
support.
Vehicle Maintenance & Operations
Coordinate with maintenance vendors and repair facilities to ensure required
documentation is submitted and vehicle repairs are completed in a timely
manner.
Monitor fleet condition and support vehicle maintenance scheduling as needed.
Work with shipping companies to coordinate vehicle transportation, ensuring
vehicles arrive at designated locations on schedule and ready for project
deployment.
Driver Safety & Telematics
Monitor telematics systems and ensure all devices are functioning properly.
Review telematics footage and reports to identify driver violations and
unsafe driving behaviors.
Conduct driver coaching and training related to identified violations,
company policies, and safe driving practices.
Support compliance with all applicable traffic laws and company safety
requirements.
Field Equipment & Resource Management
Order and distribute fire-rated (FR) clothing, safety equipment, and other
required field gear.
Purchase and maintain inventory of field equipment necessary for operational
success.
Track and maintain records for equipment and gear assignments.
Employee Support
Assist drivers and field personnel with mobile applications and technology
platforms, including Samsara and Holman systems.
Provide ongoing support and troubleshooting related to fleet applications and
telematics technology.
Respond to fleet and field personnel requests to ensure operational needs are
met efficiently.
WHO YOU ARE
Required Qualifications
High school diploma or equivalent.
Minimum of 5 years of relevant post-education experience in field services or
technical site support.
Strong organizational, documentation, and recordkeeping skills.
Proficiency with Microsoft Office applications and computer-based systems.
Excellent verbal and written communication skills.
Ability to manage multiple projects and deadlines simultaneously.
Strong attention to detail and problem-solving abilities.
Valid state driver's license.
Clear Motor Vehicle Record (MVR) with no serious driving incidents, including
DUI convictions, within the last three years.
Demonstrated ability to safely operate ½-ton and ¾-ton pickup trucks in both
urban and remote environments.
Analytical mindset with the ability to exercise sound judgment when
evaluating situations and making decisions.
Strong interpersonal skills with the ability to communicate effectively and
professionally with both technical and non-technical personnel.
Demonstrated self-leadership with strong attention to detail, accuracy,
prioritization, and the ability to multitask in a dynamic work environment.
Ability to learn new technologies, processes, and techniques while complying
with company policies and procedures.
Ability to work independently with minimal supervision and collaboratively as
part of a team.
Strong critical thinking and problem-solving skills with the ability to
identify practical, cost-effective, and logical solutions.
Ability and willingness to travel approximately 12 weeks annually or as
business needs require.
Proven commitment to workplace safety and adherence to company health,
safety, drug and alcohol, and anti-harassment policies.
Preferred Qualifications
Associates degree
Completion of a certificate or technical diploma in environmental science,
construction, or industrial trades.
Experience with fleet management systems, telematics platforms, or vehicle
maintenance programs.
Experience using Samsara, Holman, or similar fleet management software.
Familiarity with driver safety programs, coaching processes, and MVR
compliance requirements.
Experience supporting multi-state field operations or distributed workforces.
Knowledge of inventory control and equipment management practices.
Physical Requirements
Must be able to wear company-provided personal protective equipment (PPE) for
the duration of onsite work activities.
Ability to lift, carry, push, and pull up to 50 pounds throughout the
workday.
Ability to frequently enter and exit a ¾-ton pickup truck multiple times per
day.
Ability to sit, stand, walk, bend, kneel, and perform physical tasks
associated with field and fleet operations.
Ability to work in indoor office environments as well as outdoor field
locations under varying weather conditions.
Travel Requirements
Travel is required and averages approximately 12 weeks per year.
Travel frequency may increase or decrease depending on project schedules and
operational needs.
Occasional extended travel may be required to support field operations,
vehicle deployments, training, and project-specific requirements.
WSP Benefits:
WSP provides a comprehensive suite of benefits focused on providing health and
financial stability throughout the employee’s career. These benefits include
coverage related to medical, dental, vision, disability, and life; retirement
savings; paid sick leave; paid vacation (or other personal time); paid parental
leave; and paid time off for purposes of bereavement, voting, and/or attendance
at naturalization proceedings.
Compensation:
Expected Salary: $68,400 - $85,000
WSP USA is providing the compensation range that the company in good faith
believes it might pay and/or offer for this position within the state of
California, based on the successful applicant’s education, experience,
knowledge, skills, and abilities in addition to internal equity and specific
geographic location. WSP USA reserves the right to ultimately pay more or less
than the posted range and offer additional benefits and other compensation,
depending on circumstances not related to an applicant’s sex or other status
protected by local, state, and/or federal law.
#LI-WG1
About WSP
WSP USA is the U.S. operating company of WSP, one of the world's leading
engineering and professional services firms. Dedicated to serving local
communities, we are engineers, planners, technical experts, strategic advisors
and construction management professionals. WSP USA designs lasting solutions in
the buildings, transportation, energy, water and environment markets. With more
than 15,000 employees in over 300 offices across the U.S., we partner with our
clients to help communities prosper.
www.wsp.com [https://www.wsp.com/]
WSP provides a flexible and agile workplace model while meeting client needs.
Employees are also afforded a comprehensive suite of benefits including medical,
dental, vision, disability, life, and retirement savings focused on providing
health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their
careers and knowledge base. Your daily contributions to your team will be
essential in meeting client objectives, goals and challenges. Are you ready to
get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer
Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National
Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
NOTICE TO THIRD PARTY AGENCIES:
WSP does not accept unsolicited resumes from recruiters, employment agencies, or
other staffing services. Unsolicited resumes include any resume or hiring
document sent to WSP in the absence of a signed Service Agreement where WSP has
expressly requested recruitment/staffing services specific to the position at
hand. Any unsolicited resumes, including those submitted to hiring managers or
other business leaders, will become the property of WSP and WSP will have the
right to hire that candidate without reservation – no fee or other compensation
will be owed or paid to the recruiter, employment agency, or other staffing
service.