Note: The job is a remote job and is open to candidates in USA. ACCEL Schools operates the Virtual Preparatory Academy of Florida, a statewide K–12 tuition-free online public school. The Virtual Program Coordinator will coordinate grant implementation, financial tracking, documentation, reporting, and compliance while supporting school leadership and finance personnel. The role also requires occasional travel for in-person state testing and student events.
Responsibilities
- Coordinate the day-to-day implementation of the school's grant and monitor progress toward approved goals and activities
- Maintain accurate and up-to-date grant budgets, expenditure logs, and financial tracking records
- Monitor grant expenditures, encumbrances, and remaining balances to ensure spending aligns with the approved grant budget
- Review and maintain documentation related to grant-funded purchases, invoices, receipts, contracts, stipends, and other expenditures
- Ensure grant-funded activities and expenditures are aligned with the approved grant plan and School Improvement Plan (SIP)
- Maintain organized, audit-ready electronic records of all required grant documentation
- Track grant deadlines, reporting requirements, budget milestones, and implementation activities
- Coordinate the collection and maintenance of documentation and evidence required for grant reporting and monitoring
- Assist with required grant reporting, including financial and programmatic information submitted through applicable Florida Department of Education systems
- Monitor compliance with applicable Florida Department of Education, federal, and organizational grant requirements
- Identify potential budget, documentation, or compliance concerns and communicate them to school leadership and appropriate finance personnel
- Coordinate with finance/business office personnel regarding purchasing, reimbursements, expenditures, and budget reconciliation
- Provide school leadership with regular updates regarding grant spending, implementation progress, upcoming deadlines, and compliance requirements
- Support preparation for grant monitoring, audits, and other compliance reviews
- Maintain confidentiality and ensure the accuracy and integrity of all grant-related records and information
Skills
- Experience with grant administration, budgeting, financial tracking, compliance, or program coordination
- Strong organizational and recordkeeping skills with exceptional attention to detail
- Proficiency with Microsoft Excel, Google Sheets, or similar financial tracking tools
- Ability to manage multiple deadlines and priorities independently
- Strong written and verbal communication skills
- ELIGIBILITY: Open to residents of Florida
- Bachelor's degree in education, business, finance, public administration, or a related field preferred
- Experience working in a Florida K–12 school, charter school, or educational organization preferred
- Knowledge of Florida Department of Education grants, UniSIG, or school improvement processes preferred
Benefits
- Paid time off
- Retirement contributions
- Optional Basic Life and AD&D insurance
- Voluntary life insurance (employee, spouse, child)
- Discounted childcare at Early Learning Academies locations
- Medical, dental, and vision insurance
- Employee Assistance Program
- Voluntary short-term disability insurance
- Voluntary long-term disability insurance
- Career advancement opportunities throughout Pansophic Learning and our strong network of 4,000+ instructors and education professionals
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