Note: The job is a remote job and is open to candidates in USA. More Staffing LLC is seeking a highly organized Tour Operations Coordinator to support the planning, coordination, and day-to-day administration of live events and touring operations. The role involves maintaining tour schedules, coordinating logistics, and ensuring all operational details are completed accurately before each event.
Responsibilities
- Coordinate day-to-day operational activities for live tours and events
- Maintain tour schedules, timelines, and operational checklists
- Ensure all pre-event requirements are completed on time
- Monitor tour readiness across multiple locations
- Track outstanding action items and follow up with internal stakeholders
- Maintain accurate information within MasterTour
- Update tour schedules, venue information, and event details
- Ensure operational records remain current and organized
- Support reporting and documentation related to tour operations
- Coordinate flights, accommodations, ground transportation, and travel itineraries
- Maintain travel documentation and schedules
- Coordinate logistics with venues, vendors, and internal team members
- Track travel changes and communicate updates promptly
- Organize operational documentation, contracts, and event files
- Maintain shared drives and operational resources
- Prepare operational summaries and status reports
- Support recurring administrative projects as assigned
- Collaborate with marketing, finance, customer support, and operations teams to ensure event readiness
- Coordinate information between departments
- Escalate operational risks and scheduling conflicts proactively
- Support process improvements across tour operations
Skills
- 3+ years of experience in operations coordination, administrative coordination, event operations, or project coordination
- Experience coordinating schedules, logistics, or multi-step operational projects
- Strong organizational and time management skills
- Experience using project management platforms such as ClickUp, Asana, Monday.com, or similar
- Strong attention to detail and documentation skills
- Excellent written and verbal English communication skills
- Experience coordinating with multiple internal and external stakeholders
- Experience coordinating travel and accommodation logistics
- Experience supporting fast-paced founder-led businesses
- Ability to manage multiple deadlines simultaneously
- Strong problem-solving skills with a proactive mindset
- Ability to work independently with minimal supervision
- Experience supporting live events, touring, hospitality, or venue operations
- Experience using MasterTour or similar event management software
- Experience using AI tools to improve administrative and operational workflows
Company Overview