Note: The job is a remote job and is open to candidates in USA. V2X Inc. builds integrated physical and digital infrastructure solutions supporting security, logistics, and readiness. The Supply Chain Analyst – Procurement & Supplier Reconciliation ensures the accuracy of purchasing, goods receipt, and invoicing data by reconciling discrepancies, resolving supplier and payment issues, and improving supply chain processes and reporting.
Responsibilities
- The Supply Chain Analyst – Procurement & Supplier Reconciliation is responsible for ensuring the accuracy and integrity of purchasing, goods receipt (GR), and invoicing data within the supply chain. This role works closely with suppliers, buyers, site/receiving teams, and accounts payable to reconcile discrepancies, resolve invoice/receipt issues, and maintain suppliers in good financial standing by ensuring timely and accurate payments in accordance with agreed terms
- Review and analyze purchase orders (POs), goods receipts (GRs), and invoices to identify discrepancies (e.g., GR without invoice, invoice without GR, price/quantity mismatches)
- Investigate and resolve “GR’d but no invoice” and “invoiced but no GR” situations by coordinating with suppliers, buyers, and internal stakeholders
- Validate that received quantities and invoiced quantities align with PO terms and shipping documents
- Maintain accurate, up-to-date records of open items, discrepancies, and resolutions in the ERP system
- Work directly with suppliers to reconcile what was shipped versus what was received and invoiced
- Identify items in dispute (price, quantity, freight, terms, etc.) and drive timely resolution to avoid payment delays
- Communicate clearly and professionally with suppliers regarding aged items, short payments, and credit/debit memos
- Support suppliers in understanding company processes, documentation requirements, and invoicing standards
- Monitor supplier accounts to ensure invoices are processed and paid within agreed net terms
- Partner with Accounts Payable to prioritize and clear blocks on invoices related to price, quantity, or receipt issues
- Track and report on aged payables, past-due invoices, and high-risk accounts; escalate issues as needed
- Support efforts to maintain suppliers in good standing, helping to avoid credit holds or supply disruptions
- Work closely with buyers, planners, and receiving teams to resolve mismatches between PO, receipt, and invoice
- Partner with buyers and site/receiving teams to ensure materials are goods receipted (GR’d) promptly and accurately, supporting on-time payment and accurate inventory records
- Collaborate with Supply Chain, Finance, and Operations to improve upstream data quality (PO accuracy, pricing, terms, and item master data)
- Provide feedback to buyers on recurring price discrepancies or systemic issues with specific suppliers
- Analyze transaction data to identify trends in discrepancies, root causes, and recurring supplier or material issues
- Develop and maintain metric dashboards (e.g., GR/IR aging, invoice exception rates, on-time payment performance)
- Recommend and support process improvements to reduce invoice holds, rework, and payment delays
- Support or lead initiatives to improve reconciliation processes, documentation standards, and system configuration
Skills
- Bachelor's degree in Supply Chain Management, Business, Finance, Accounting, or a related field; OR an equivalent combination of education and experience from which comparable knowledge and job skills can be obtained. (One year related experience may be substituted for one year of education, if degree is required)
- 3–5+ years of experience in supply chain, procurement, accounts payable, or related operations role
- Strong analytical and problem-solving skills with high attention to detail and data accuracy
- Working knowledge of procurement and accounts payable processes (POs, goods receipts, invoices, payment terms, credit/debit memos)
- Ability to interpret and reconcile financial and operational data (POs, packing slips, invoices, statements, GR reports)
- Strong communication skills, with the ability to interact effectively with suppliers, buyers, finance, and operations teams
- Customer-service mindset with a focus on responsiveness and maintaining positive supplier relationships
- Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision
- Proficiency in Microsoft Excel (lookups, filters, pivot tables; basic formulas at a minimum)
- SAP/S4HANA
- Experience with PO, GR, and invoice reconciliation in an ERP environment; (SAP/S4HANA or similar) strongly preferred
- Experience in defense, aerospace, or other highly regulated industries
- Experience with SAP/S4HANA GR/IR reconciliation and related reporting
- Familiarity with business intelligence or reporting tools (e.g., Power BI, Tableau)
Benefits
- Company-issued computer, printer, copy machine and other general office equipment.
- Healthcare coverage
- Life insurance, AD&D, and disability benefits
- Retirement plan
- Wellness programs
- Paid time off, including holidays
- Learning and Development resources
- Employee assistance resources
Company Overview