Note: The job is a remote job and is open to candidates in USA. Stonehouse Process Safety is a process safety consulting and testing firm serving manufacturing clients. The company is seeking a part-time Staff Accountant to manage bookkeeping, payables, reconciliations, invoicing, payroll and HR administration, financial reporting, and process improvements.
Responsibilities
- Maintain accurate books in QuickBooks (transaction coding, documentation, and general ledger upkeep)
- Reconcile bank and credit card accounts monthly
- Manage accounts payable (vendor bills, payments, and recordkeeping)
- Ensure timely and accurate invoicing aligned with project milestones and internal workflows
- Prepare and issue client invoices (project-based, milestone, or time-based)
- Coordinate with Operations team to ensure accurate billing
- Post payments, match deposits, and maintain accounts receivable records in QuickBooks
- Track AR aging and monitor outstanding invoices
- Follow up on overdue invoices and escalate issues as needed
- Maintain clear documentation to support all billing and collections
- Support month-end close and deliver monthly financials (P&L, Balance Sheet, cash summary)
- Coordinate with external CPA for year-end close and tax support
- Track revenue by service line
- Monitor cash flow and proactively flag any issues
- Support budgeting and basic forecasting
- Provide clear, usable financial insights to leadership
- Run payroll and maintain payroll records; process routine changes (new hires, wage updates, terminations)
- Support employee onboarding/offboarding paperwork (W-4, I-9, etc.) and maintain employee records
- Coordinate benefits administration and basic HR tracking (PTO, required documentation, file organization)
- Manage and maintain client, vendor, and compliance portals
- Support customer invoicing/payment portals and vendor registration systems
- Maintain insurance and compliance documentation
- Ensure company information is accurate, current, and submitted on time
- Track renewals, certificates, and required documentation
- Improve financial workflows as necessary
- Help streamline invoicing, collections, and documentation
- Support optimization of accounting and operational tools
- Help build scalable processes as company grows
- Work closely with leadership (CEO, COO, Board)
- Help connect financial data with operational reality
- Bring problem-solving mindset to financial and light HR functions
Skills
- Experience with New Jersey tax law required
- 3-5+ years of small business accounting experience
- Strong attention to detail and organizational skills
- Experience with accounting software (QuickBooks preferred)
- Comfortable managing multiple systems and platforms
- Ability to work independently in a flexible structure
- Degree in Accounting highly preferred
- Experience running payroll on a small scale highly preferred
- Experience with project-based consulting businesses is a plus
Benefits
- Remote position
Company Overview